Financial Operations Associate
2 weeks ago
Position Title: Accounts Payable Specialist
Department: Finance
Reports To: Controller
FLSA Status: Salaried, Exempt
Role Summary
The Accounts Payable Specialist is a vital contributor in evaluating accounts payable activities to guarantee adherence to internal regulations and accounting standards. This role is tasked with overseeing and executing invoice processing and payments, ensuring precision and punctuality.
Key Responsibilities:
- Review all incoming invoices for accuracy, assign the appropriate GL code, and perform a 3-way match with purchase orders.
- Manage the Accounts Payable email account and engage with vendors as necessary.
- Compile the AP Aging report for weekly payment processing approval.
- Facilitate outgoing payments to vendors and process employee expense reimbursements.
- Reconcile the accounts payable ledger to confirm that all invoices and payments are recorded and accurately posted.
- Maintain vendor account details within the ERP system.
- Oversee all 1099 vendor records and assist in the issuance of 1099 tax forms.
- Prepare supporting documentation for period-end accruals.
- Participate in audits and provide necessary documentation.
- Engage in special projects aimed at enhancing efficiencies and achieving cost savings for the organization.
Qualifications:
A Bachelor's degree in accounting is required, or a minimum of 2 years of relevant work experience. Proficiency in Excel, including Pivot Tables and Data Lookup, is essential. A solid understanding of accounting principles is also necessary.
Benefits & Perks:
- Hybrid work model (3 days on-site, 2 days remote)
- 6 paid holidays
- 5 paid vacation days plus 5 paid sick days
- Affordable medical, dental, vision, and pet insurance options for you and your family
- Basic life and disability insurance
- 401k plan with company matching
- Eligibility for bonuses
- Additional benefits available
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