Employee Benefits Coordinator
2 months ago
Position Overview
The Employee Benefits Coordinator plays a crucial role in supporting the administration of benefits and retirement plans within the organization.
Key Responsibilities
- Ensure adherence to relevant governmental regulations and compliance standards.
- Guarantee the accuracy and timeliness of necessary reporting and associated fees.
- Address and resolve compliance-related challenges effectively.
- Maintain thorough documentation and ensure the integrity of records.
- Conduct audits to verify the accuracy of data within the HR Information System (HRIS).
- Develop and document administrative procedures related to benefits management.
- Propose enhancements to existing procedures and improve service delivery.
- Ensure that benefit modifications are executed in line with Company Plan Documents and ERISA guidelines.
- Audit benefit deductions and reconcile invoices for all benefit plans.
- Cultivate and manage relationships with external benefits brokers and carriers.
- Liaise with benefit providers to ensure accurate processing of benefits.
- Provide education to employees regarding available benefit options.
- Supervise the open enrollment process.
- Oversee daily benefits processing tasks, including enrollments, COBRA, terminations, changes, and claims.
- Manage the Wellness Program initiatives.
- Design and implement new benefits programs as needed.
- Prepare and distribute necessary correspondence.
- Provide essential notifications to employees.
- Assist in payroll processing, Open Enrollment, and Benefits Fair activities.
- Handle billing and payment processes efficiently.
- Reconcile bills and payroll entries accurately.
- Monitor file feeds for benefit enrollments and terminations.
- Authorize distributions for the 401(k) and Pension Plan.
- Provide estimates for the Pension Plan through third-party vendors.
- Identify and resolve employee-related benefits issues.
- Demonstrate effective collaboration across various levels of the organization.
- Manage personal workload and workflow efficiently.
- Perform data entry tasks as required.
- Strive to minimize non-payroll departmental costs.
- Maximize the use of available technology tools.
- Ensure compliance with company policies and federal/state regulations.
- Utilize Microsoft Office and departmental software to enhance efficiency.
- Collaborate effectively as part of a team.
- Operate on-site equipment as necessary.
Qualifications and Skills
- High school diploma or equivalent required.
- 2-5 years of experience in Employee Benefits preferred.
- Ability to handle confidential information with discretion.
- Strong attention to detail is essential.
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