Office Manager

3 days ago


Chicago, Illinois, United States DineAmic Hospitality Full time
Job Title: Office Manager

At DineAmic Hospitality, we are seeking a highly organized and detail-oriented Office Manager to join our team. As an Office Manager, you will play a critical role in the day-to-day operations of our restaurants, ensuring seamless administrative functions and exceptional customer service.

Key Responsibilities:
  • Process and track invoices for the Finance & Accounting team, ensuring timely reconciliation of tips, payroll information, time entries, and other financials.
  • Collect, code, enter, and submit approved invoices for vendors, ensuring collection of Certificates of Insurance and other required documents.
  • Perform daily reconciliation of time entries, tip sheets, and event financials, as well as daily safe audits, make deposits, and get change as needed.
  • Assist with weekly financial reporting duties, including food delivery platform reconciliation, sales reports, refund tracking sheet, safe counts, cash drops, debit card reconciliation, etc.
  • Review new hire, disciplinary, termination forms, incident reports, First Reports of Incidents, etc. for completeness and accuracy and submit to the Human Resources department.
  • Assist with new hire introductions, facility tours, safety orientations, Toast and scheduling platform access, harassment training, Food Handlers/Basset certificates, and other onboarding activities.
  • Apply for state and local licenses and permits, including Liquor, Public Place of Amusement, Tavern, Sidewalk Café, Sign, Extended Patio, Public Way use, Loading Zone, etc.
  • Manage the phone and voicemail system, acting as the first point of contact for answering the phone while in the building, retrieving messages, and passing them onto the appropriate departments and responding when applicable.
  • Maintain office and storage cleanliness, organization, and security.
  • Update Food and Beverage Training Manuals as needed, update and prepare allergy menus and cheat sheets for servers, audit menu inventory on Monday and Thursday, and print accordingly.
  • Additional duties as assigned within the scope of the role.
Requirements:
  • At least 2 years of professional administrative experience or equivalent experience.
  • Bachelor's degree preferred.
  • Supervisory cash handling experience required.
  • Hospitality experience preferred.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint) and OpenTable.
  • Excellent communication, customer service, and organization skills.
  • Dependable and responsible with a strong attention to detail.
  • Works with a sense of urgency and able to balance multiple projects simultaneously.
Why Join Our Team:
  • BCBS Medical.
  • BCBS Dental.
  • EyeMed Vision.
  • Commuter Benefits.
  • Company-paid Short-term Disability Insurance.
  • Company-paid Life and AD&D Insurance.
  • Company-paid Employee Assistance Program.
  • Paid Time Off.
  • Paid Sick Leave.
  • Paid Holidays.
  • 401K + Match.
  • Monthly Food & Beverage Program and Discount.

DineAmic Hospitality is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability, or protected veteran status.



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