Administrative Coordinator

7 days ago


Fairmont, West Virginia, United States West Virginia University Health System Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our Surgical Services team at West Virginia University Health System. As a key member of our team, you will provide administrative support to ensure the smooth operation of our department.

Key Responsibilities
  • Coordinate and prepare department correspondence to facilitate effective communication and efficient operations.
  • Reconcile monthly budgets and analyze reports to ensure accurate and timely financial management.
  • Update policies and procedures annually, as well as departmental information for each area.
  • Provide support to employees with forms and information updates.
  • Screen and refer incoming calls and visitors to ensure accurate and timely department communications.
  • Prepare and maintain office supply inventory levels.
  • Maintain conference room schedules, coordinate meetings and appointments, and prepare agendas and minutes as needed.
  • Function as Payroll representative for the department, coordinating payroll and leave reports for department staff.
  • Schedule travel arrangements.
Requirements
  • High school diploma or equivalent.
  • Two years of additional training or related experience, or one year of secretarial training may substitute for experience.
Working Environment

The work environment is a standard office setting.

Skills and Abilities
  • Ability to type at least 35 wpm.
  • Understanding of Microsoft Office Products, Excel, and other systems.


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