Administrative Assistant

3 weeks ago

Fairmont, United States SiloSmashers Full time
Job DescriptionJob Description

SiloSmashers is seeking Administrative Assistant to support our federal law enforcement client.

The Administrative Support performs a variety of clerical and administrative duties that are necessary to run an organization efficiently.

Responsibilities include:

  • Perform data management as directed.
  • Review and process complaint data as directed, including cyber threats; those actionable via the financial fraud kill chain; and other high-priority matters.
  • Maintain distribution lists for situational awareness reporting, sharing, and coordinating information across OGAs, and other external interested parties utilizing unclassified and classified systems as directed.
  • Transfer data between client enclaves with the approval of the GTL when transferring from an enclave of higher classification to an enclave of lower classification and in accordance with established Data Transfer Officer (DTO) procedures.
  • Follow client policies to include procedures that execute the duties of the watch.
  • Identify improvements to watch floor processes.
  • Coordinate cyber threats and incidents with other Federal cyber centers, CyD, client FOs, the intelligence, and Law Enforcement (LE) communities, and internally within the client, as directed.
  • Participate in a cross Government cyber community that involves state, local, and Federal LE and the Intelligence Community (IC) and coordinate internally with other Federal cyber centers regarding ongoing CyWatch priorities and activities, cyber incidents, and investigations as directed.
  • Monitor multiple communications nodes on client unclassified and classified enclaves based on computer notification and information sharing applications; multiple telephonic communications circuits; other inter-and-intra-agency communications systems for reports concerning cyber centric advisories, threats, and attacks.
  • Monitor multiple communication nodes for updates concerning previously reported threats, incidents, and advisories.
  • Provide research and basic analysis using multiple communication nodes as directed.
  • Maintain situational awareness of emerging and/or developing threats, cyber incidents, identification of cyber victims, open-source media for client cyber priorities, supporting ongoing client investigations and intelligence activities.
  • Respond to preliminary cyber threat information pursuant to established procedures.
  • Provide primary assessments on cyber incidents as they come to the attention of the watch floor to prioritize and properly administer them pursuant to established procedures.
  • Provide all-source analytical support to augment monitoring activities, critical technical collection and the development of preliminary analytical conclusions and reporting -- this includes using available client and open-source resources and systems to provide and enhance threat information for incidents that are germane to client interests.
  • Provide additional information, for each incident that is of value, to the units that will handle the incident.
  • Receive preliminary threat information (cyber and others deemed necessary to the client's mission).
  • Provide all-source situational awareness and reporting for developing threats, cyberattacks, and ongoing federal agency cyber centric responses.
  • Utilize the CyWatch tracking systems pursuant to established procedures.
  • Maintain situational awareness of developing threats, cyber-attacks, and ongoing Federal agency cyber centric responses.
  • Prepare and deliver CyWatch products as directed including documentation preparation, writing, editing, and production coordination and graphics of CyWatch products.
  • As directed, perform closed source research utilizing client internal systems as well as other IT systems to which the client has access in its role as a member of the IC.
  • Maintain daily logs pursuant to established procedures.
  • Maintain daily logs of phone calls pursuant to established procedures.
  • Maintain daily logs of in-person meetings pursuant to established procedures.
  • Assist in the formulation of replies, responses, and further disseminations of threat information received.
  • Transfer data to the appropriate system of record.
  • Perform open-source research as directed.
  • Assist with documentation preparation.
  • Participate in briefings as directed in client and other Federal agencies and departments in relation to current cyber threats, incidents, or investigations.
  • Complete any mandatory trainings as indicated by the GTL.

Qualifications:

  • Active Top-Secret Clearance with the ability to obtain SCI and successfully pass a CI-Polygraph Examination
  • High school diploma and three (3) years of general office experience.
  • Bachelor's degree from an accredited university or college or relevant training may be substituted for experience.
  • Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word.
  • Ability to communicate orally and in writing.
  • Experience operating standard office equipment.


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