Accounts Payable Specialist

6 days ago

Augusta, Maine, United States InsideHigherEd Full time
Job Summary

We are seeking a highly skilled Accounts Payable Analyst to join our team at Augusta University. As an Accounts Payable Analyst, you will be responsible for providing advanced system knowledge in the support of the Accounts Payable Section of the Controller's Division.

Key Responsibilities
  • Audit and Pay Invoices: Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner.
  • Maintain Daily Workload: Maintain daily workload to process payment request documents that require analysis, approval, and expeditious distribution.
  • Resolve Outstanding Payment Issues: Proactively seek resolution for outstanding payment issues, including resolving price discrepancies, vendor disputes, and payment release issues.
  • Ensure Customer Satisfaction: Responsible decision-making to ensure appropriate resolution of customer problems and needs.
  • Audit and Pay Check Requests: Responsible for auditing and payment of AU Check Requests, ensuring compliance with IRS accountability.
  • Record Retention: Organize, update, and retain invoice information files and voucher audit records.
  • Audit and Pay Employee Travel: Review, audit, and process employee travel reimbursements and direct bill invoices for AU, ensuring compliance with AU/State/BOR/Federal policies.
Requirements
  • Educational Requirements: High School diploma, GED, or equivalent from a recognized state or federal accredited organization, plus 4 years of accounting/financial support experience or an Associate's degree from an accredited college or university with 2 years of related experience or a Bachelor's degree from an accredited college or university.
  • Preferred Qualifications: Relevant experience with and understanding of PeopleSoft v9.2 Accounts Payable Module or SAP ERP (Enterprise Resource Planning System), familiarity of contract administration.
Working Conditions

This position is responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.

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