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Executive Administrative Coordinator

2 months ago

Albany, New York, United States New York State Full time
Job Title: Administrative Assistant 2Company: New York State

Minimum Qualifications:
  • Current New York State employee with a minimum of one year of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 2; OR a current New York State employee with at least one year of permanent, contingent-permanent, or 55b/c service in a position classified as Grade 13 or higher and eligible for transfer under Section 70.1 of the Civil Service Law.
  • Must have successfully completed a keyboarding assessment demonstrating a minimum typing speed of 30 words per minute with at least 96% accuracy.

Provisional Opportunity:
Candidates must be qualified employees of New York State and possess a minimum of one year of permanent competitive or 55-b/55-c service in designated titles.

Duties Description:

The Administrative Assistant 2 will be assigned to the Project Management Office (PMO) within the Chief Portfolio Office (CPO) and will provide support to the Portfolio Executive Director and Deputy Director. Key responsibilities include:

  • Assisting in the collection of data for reports intended for client agencies.
  • Coordinating office support functions and overseeing central documentation, inventory management, mail processing, and financial record-keeping.
  • Creating, updating, and maintaining Distribution Lists for the Project Management Office.
  • Preparing various reports, presentations, and status updates.
  • Providing support to the Purchasing Liaison for the Unit.