Administrative Assistant

5 days ago


Jacksonville, Florida, United States VeeAR Projects Full time
Job Summary:

As an Administrative Assistant at VeeAR Projects, you will play a vital role in supporting the team by providing administrative assistance, maintaining accurate records, and ensuring the smooth operation of our office. Your excellent customer service skills and proficiency in using computer applications will be essential in completing assigned tasks and providing general information to clients, providers, and the public.

Key Responsibilities:

• Conduct Central Abuse Hotline Record Search for Owner/Operators in FSFN System of Child Care Programs at Renewal to License.
• Demonstrate proficiency in using Child Care Regulation Computer Application (CARES) and other programs and databases (MFMP, Outlook, MS Office) to complete assigned tasks.
• Greet child care clients, providers, and the public by phone, email, and in person, direct them appropriately, handle routine requests, and provide general information.
• Date stamp incoming mail and other documents, distribute to appropriate staff, process outgoing mail daily.
• Complete electronic check logs and send licensing fees to Fiscal daily; follow regional policy.
• Send electronic inquiry packets to clients and maintain log.
• Check voice mail throughout the day and take messages, distribute to appropriate staff.
• Check email throughout the day and respond appropriately, forward as needed.
• Prepare travel vouchers timely for Child Care Regulation staff.
• Inventory office supplies monthly, request or prepare requisitions in MFMP for approvals.
• Prepare and mail renewal packets for child care facilities and family day care homes 90 days prior to the expiration date.
• Assist Child Care Regulation staff in setting up new files, maintain and organize licensing files on an ongoing basis.
• Assist in administrative actions, organize legal files, and maintain documents for court actions.
• Assist with public events, mail outs, trainings, and provider meetings.

Requirements:

• High School Diploma or equivalent.
• Proficient using a computer.
• Excellent customer service skills (professional office).

  • Jacksonville, Florida, United States Duval Charter High School Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Duval Charter High School. The successful candidate will provide administrative support to the school office, ensuring the smooth operation of daily tasks and activities.Key ResponsibilitiesProvide administrative support to the school office,...


  • Jacksonville, Florida, United States Nova Southeastern University Full time

    Job Title: Administrative Assistant IWe are seeking a highly organized and detail-oriented Administrative Assistant I to join our team at Nova Southeastern University. As an Administrative Assistant, you will provide administrative support to our faculty and staff, ensuring the smooth operation of our office.Key Responsibilities:Respond to inquiries and...


  • Jacksonville, Florida, United States Olgoonik Corporation Full time

    Job Title: General Clerk IIIOlgoonik Corporation is seeking a highly skilled and detail-oriented General Clerk III to join our team. As a key member of our Transportation Department, you will provide administrative support to our Site Manager and team members.Key Responsibilities:Prepare shipping documentation for international and domestic shipmentsUpload...


  • Jacksonville, Florida, United States Evergreen Communities LLC Full time

    Job OpportunityWe are seeking a highly skilled Administrative Assistant to join our team at Evergreen Communities LLC. This is a full-time position that offers a competitive salary, comprehensive benefits, and opportunities for growth and development.The successful candidate will provide administrative support to our community manager and other staff...


  • Jacksonville, Florida, United States Nova Southeastern University Full time

    About Nova Southeastern UniversityNova Southeastern University (NSU) is a not-for-profit, independent university with a reputation for academic excellence and innovation. We are committed to providing a comprehensive education that prepares students for success in their chosen careers.Job SummaryWe are seeking an Administrative Assistant to join our team at...


  • Jacksonville, Florida, United States Randstad Full time

    Job Title: ReceptionistWe are seeking a highly organized and detail-oriented Receptionist to provide exceptional administrative support to our team. The ideal candidate will be the first point of contact for our office, responsible for managing communications, appointments, and ensuring the smooth day-to-day operations of the office.Key Responsibilities:...


  • Jacksonville, Florida, United States Olgoonik Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented General Clerk III to provide administrative support to the Transportation Department and Site Manager. The successful candidate will be responsible for assisting in the preparation of shipping documentation, uploading correspondence into the database, and maintaining departmental funding...


  • Jacksonville, Florida, United States Olgoonik Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant III to provide administrative support to the Transportation Department and Site Manager at Olgoonik Corporation.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the Transportation Department and Site Manager as required.Shipping...


  • Jacksonville, Florida, United States The GEO Group, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The GEO Group, Inc. in the Intensive Supervision Appearance Program (ISAP) office. The successful candidate will provide administrative and clerical support to ensure the smooth operation of the office.Key ResponsibilitiesProvide exceptional customer...


  • Jacksonville, Florida, United States VeeAR Projects Full time

    Job Summary:As an Administrative Assistant at VeeAR Projects, you will play a vital role in supporting our Child Care Regulation team. Your primary responsibilities will include conducting thorough searches in the FSFN system, demonstrating proficiency in various computer applications, and providing exceptional customer service to clients, providers, and the...


  • Jacksonville, Florida, United States Olgoonik Corporation Full time

    Job Title: General Clerk IIIOlgoonik Corporation is seeking a highly skilled and detail-oriented General Clerk III to join our team. As a key member of our Transportation Department, you will provide administrative support to our Site Manager and ensure the smooth operation of our shipping and receiving processes.Key Responsibilities:Prepare shipping...


  • Jacksonville, Florida, United States Olgoonik Corporation Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant III to provide administrative support to the Transportation Department and Site Manager. The ideal candidate will have extensive administrative experience and advanced Microsoft Office skills.Key Responsibilities: • Assist in the preparation of shipping...


  • Jacksonville, Florida, United States Mental Health Resource Center Inc Full time

    Job SummaryThe Administrative Assistant will provide administrative support to the FACT Lite program, ensuring the smooth operation of non-clinical activities. This role will serve as a liaison between participants and staff, handling office walk-ins and calls from participants and natural supports.ResponsibilitiesAssist FACT Lite staff and managers in...


  • Jacksonville, Florida, United States Greenshades Software Full time

    Job SummaryWe are seeking a highly organized and detail-oriented HR Administrative Assistant to support the Human Resource function at Greenshades Software. This role will be responsible for performing a variety of administrative tasks, including employee intakes, exits, training, and events.Key ResponsibilitiesAdministrative Support for Employee Intakes:...


  • Jacksonville, Florida, United States Olgoonik Corporation Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant III to join our team at Olgoonik Corporation. The successful candidate will provide administrative support to the Transportation Department and Site Manager, ensuring the smooth operation of our shipping and receiving processes.Key Responsibilities:Prepare shipping...


  • Jacksonville, Florida, United States VeeAR Projects Full time

    Job Summary:As an Administrative Assistant at VeeAR Projects, you will play a vital role in supporting our team's operations. Your primary responsibilities will include conducting research, maintaining accurate records, and providing exceptional customer service to our clients and stakeholders.Key Responsibilities:• Conduct thorough research and maintain...


  • Jacksonville, Florida, United States Radius Global Solutions LLC Full time

    Job SummaryRadius Global Solutions LLC is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team in Jacksonville, FL.Key Responsibilities:Compile and organize documents for litigation, ensuring accuracy and attention to detail.Make phone calls to courts and handle incoming and outgoing mail and notices.Provide...


  • Jacksonville, Florida, United States Nova Southeastern University Full time

    About Nova Southeastern UniversityNova Southeastern University (NSU) is a not-for-profit, independent university with a reputation for academic excellence and innovation. We offer competitive salaries, a comprehensive benefits package, and a supportive work environment.Job SummaryWe are seeking an Administrative Assistant I to join our team. The successful...


  • Jacksonville, Florida, United States Brodson Construction Company Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Assistant to join our team at Brodson Construction Company. The successful candidate will provide exceptional client service while performing a variety of administrative tasks in a fast-paced office environment.Key ResponsibilitiesManage space reservations and maintain inventory of...


  • Jacksonville, Florida, United States Stillwater Insurance Services, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Claims Department. As a key member of our team, you will be responsible for assisting with claim file document requests, vendor payments, and other duties as assigned.Key ResponsibilitiesProvide administrative support to the Claims Department, including data...