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Business Manager

1 month ago

Haverhill, Massachusetts, United States Haverhill Public Schools Full time
Job Description:

The Business Manager will provide leadership and coordination of all aspects of the district's financial portfolio, including budget, payroll, accounts payable, accounts receivable, all contracts, and purchasing. The successful candidate must bring demonstrated experience in financial management at a senior level, preferably with public finance experience, as well as forecasting experience to our fiscally challenged environment.

Key Responsibilities:
  • Coordinate and facilitate the development of the annual budget, including preparing and disseminating budget guidelines, providing training to and assisting administrators in preparation of department and school budgets, and presenting budget to the Haverhill School Committee.
  • Achieve annual and multi-year financial sustainability goals and budget results as established by the Haverhill School Committee and Superintendent of Schools.
  • Provide needed business services to support the instructional activities of the school district.
  • Establish and supervise a program of accounting and reporting for the financial affairs of the district, including controls for transfer of funds, and submit periodic reports to the School Committee detailing the status of the budget appropriation.
  • Serve as fiscal agent for all state and federal grants; review and approve grant applications; coordinate grant submissions, including requests for payments, amendments, and reports.
  • Prepare financial reports in conformance with all required audit procedures, ensure regular audits are performed as required, and implement audit suggestions in a timely fashion.
  • Prepare appropriate financial and/or other analytical reports.
  • Monitor a district-wide plan for the management of special revenue funds, student activity and school-based internal funds.
  • Establish procedures for record keeping and maintaining all records that audit and legal requirements demand.
  • Establish standard operating procedure manuals for the deployment of efficient work processes, effective workflow, and minimal paper processing.
  • Coordinate the student, liability, automotive, and property insurance and associated risk management and risk prevention strategies.
  • Prepare and submit the end-of-the year reports and financial reports.
  • Monitor all Federal and State accounts and advise administrators assigned to the project management of said accounts to ensure procedures that are consistent with correct accounting practices and legal and regulatory directives.
  • Supervise all accounting operations and establish and supervise a program of accounting to record in detail all money and credit transactions.
  • Administer a budget control system, submitting budget adjustments to the School Committee for approval in accordance with school district policy.
  • Oversee student activity accounts, revolving accounts, donation accounts, and any other accounts in the City Treasury that are established for school department purposes.
  • Oversee the Payroll Department with processing the Massachusetts Teachers Retirement Board applications and monthly reporting as needed.
  • Coordinate business operations with City Offices of the Auditor, Treasurer, Retirement, and Purchasing Agent.
  • Provide day-to-day oversight for school construction, reconstruction, or renovation projects, including procurement, financial monitoring and oversight, contractor oversight, reimbursement requests, and reporting requirements.
  • Implement a process for assessing potential safety hazards in school buildings and on school grounds and prepare and administer school district emergency management procedures and protocols.
  • Oversee all food service operations and/or contracts.
  • Manage all related operations and/or contracts.
  • Assume responsibility for budget planning and development, long-range financial planning, managing the financial aspects of transportation, and the following implementation functions: computation of net school spending, accounting, payroll, purchasing, bid specifications, and contracts.
  • Participate constructively in professional meetings with administrative staff and colleagues.
  • Attend and participate in MASBO and other related organizations in Massachusetts.
  • Monitor legislative changes in Education Reform Formula and impact on school finances.
  • Develop and implement all School Committee business and operations policies.
  • Attend all School Committee Finance Subcommittee meetings.
  • Attend all School Committee negotiation sessions.
  • Assume general duties as directed by the Superintendent of Schools and the policies of the Haverhill School Committee.
  • Act as advisor to the Superintendent concerning financial and administrative affairs and matters of general importance to the educational program.