Administrative Support Specialist

4 weeks ago


Pompano Beach, Florida, United States Broward Community College Full time
Job Summary

We are seeking an experienced Administrative Support Specialist to join our team at Broward College. The successful candidate will provide administrative support for several organizational units within the department, including filling, answering telephones, assisting visitors, and resolving concerns and inquiries of vendors and end users.

Key Responsibilities
  • Provides administrative support for several organizational units within the department.
  • Oversees and/or performs a range of diverse administrative activities, including serving as a central point liaison with other departments and external constituencies in the resolution of day-to-day administrative and operational issues.
  • Utilizes knowledge and understanding of underlying operational processes to create, compose, and edit technical and/or administrative correspondence and documentation.
  • Schedules and coordinates meetings and events, maintains calendars, appointments, and/or other similar activities.
  • Prepares routine correspondence utilizing office software, templates, and existing form letters.
  • Initiates and maintains requisitions, disbursements for the department's purchases to initiate the purchasing process, including processing and reconciling travel expenses.
  • Performs database management and maintenance, ensuring data accuracy.
  • Researches and gathers information for projects and assists with the development of college-wide reports.
Requirements
  • High School education or equivalent required.
  • One to three years of administrative support, office, or related experience required.
Competencies
  • Respect for Others: Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College.
  • Teamwork: Cooperates and collaborates with individuals and groups that support the mission and values of the College.
  • Flexibility & Adaptability: Adapts approaches as situations in the work environment change.
  • Technical Expertise: Effectively applies concepts, theories, methods, tools, techniques, and expertise in administrative and clerical support.
  • Continuous Improvement & Learning: Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of the department, division, and College.


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