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Administrative Support Specialist

2 months ago

Orlando, Florida, United States Holland & Knight Full time
About the Role

We are a leading law firm, Holland & Knight, where professionals strive to achieve the highest standards of performance and success. Our team is dedicated to providing exceptional support to our lawyers and clients, and we are seeking a highly skilled and organized Administrative Support Specialist to join our team.

Key Responsibilities
  • Provide high-quality administrative support to a group of lawyers and professionals, effectively meeting firm/client needs.
  • Communicate effectively and professionally with clients, lawyers, and colleagues, and provide exceptional customer service.
  • Manage and maintain accurate and up-to-date records, files, and documents, both electronically and in hard copy.
  • Coordinate travel arrangements, prepare itineraries, and make travel arrangements as needed.
  • Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
  • Assist with the preparation of documents, reports, and presentations, and ensure that all materials are accurate and complete.
  • Provide administrative support for special projects and events, as needed.
  • Perform other administrative tasks as required to support the team and firm.
Requirements
  • Bachelor's degree preferred.
  • 4 to 5 years of experience supporting lawyers and professionals with administrative or client-related tasks.
  • Advanced knowledge of Microsoft Office Suite and Adobe.
  • Experience with document management systems and electronic signature software programs.
  • Excellent communication and interpersonal skills, with the ability to work effectively with others.
  • Ability to thrive in a fast-paced environment and prioritize multiple tasks and demands.
  • Strong attention to detail and organizational skills, with the ability to maintain confidentiality.
  • Ability to lift and carry up to 30 pounds.
Benefits

We offer a comprehensive benefits package, including:

  • Generous paid time off.
  • Eleven paid holidays per year.
  • Time off for bereavement or jury duty.
  • Paid leave for new parents.
  • Comprehensive medical, dental, and vision plans.
  • Life and AD&D insurance.
  • Short and long-term disability insurance.
  • Tax-advantaged accounts for health care expenses.
  • Supplemental AFLAC policies for medical care.
  • Excess liability coverage.
  • Health advocacy services.
  • Behavioral health and counseling resources.
  • 401(k) and profit-sharing plans.
  • Pre-tax transit and parking program.
  • Backup care for children and adults.
  • Senior care planning support.
  • Resources for individuals with developmental disabilities and their caregivers.
About Us

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.