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Procurement Support Specialist

2 months ago


Louisville, Kentucky, United States Vaco Full time

Overview: The Procurement Support Specialist will assist the purchasing division by facilitating the acquisition of products and services, maintaining precise documentation, and ensuring the prompt and effective processing of purchase requests. The successful candidate will be exceptionally organized, detail-focused, and capable of juggling various responsibilities in a dynamic setting.

Primary Duties:

  • Support the creation and management of purchase requests and orders for materials and equipment.
  • Keep inventory records current, monitoring the progress of requests, agreements, and orders.
  • Engage with vendors to gather information regarding products or services, including pricing, availability, and delivery timelines.
  • Examine and confirm the accuracy of invoices and purchase requests.
  • Collaborate with internal teams to ensure procurement requirements are fulfilled and to address any challenges that may arise.
  • Assist in negotiating terms and agreements with vendors.
  • Track and follow up on pending purchase orders and delivery timelines.
  • Organize and maintain procurement documentation for easy access.
  • Provide administrative support to the purchasing team, including data entry, filing, and communication.
  • Contribute to special initiatives and other tasks as required.

Vaco is committed to fostering a diverse workplace and encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, ethnic minorities, foreign-born residents, and veterans.

Equal Employment Opportunity Statement

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on race, color, sex, religion, national origin, age, disability, veteran status, union membership, gender identity, sexual orientation, marital status, or any other protected characteristics as mandated by law.

Vaco LLC and its affiliates are dedicated to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC will ensure that individuals with disabilities receive reasonable accommodations. If accommodations are needed to participate in the application or interview process, perform essential job functions, or receive other employment benefits, please reach out for assistance.

Vaco also informs all applicants of their rights regarding workplace discrimination.

By applying for this position, you agree to grant Vaco the exclusive right to represent you as a candidate for this employment opportunity. You also affirm that you have accurately represented your qualifications and agree to maintain confidentiality regarding any information learned about the position.

Privacy Commitment

Vaco LLC and its affiliates respect your privacy and are committed to providing clear notice of our policies.

Compensation Transparency

Determining compensation for this role involves various factors, including:

  • individual skills, experience, and training;
  • licensure and certification requirements;
  • geographic considerations;
  • other business needs.

As required by law, Vaco believes that the following salary range reasonably estimates the base compensation for this position in locations that mandate salary range disclosure. The individual may also qualify for discretionary bonuses.