Project Field Coordinator

3 days ago

Charlotte, North Carolina, United States Swinerton Full time
Job Description

As a Project Field Administrator with Swinerton, you will provide administrative support to the project management team and assist in the administration of the field office to achieve efficient and accurate project documentation.

Key Responsibilities
  • Perform all essential Project Assistant/Coordinator responsibilities
  • Coordinate and/or supervise clerical/administrative staff
  • Answer phones, screen/handle routine items, and direct calls as appropriate
  • Compose and/or edit letters, memos, reports, procedures, and other documents as required
  • Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, and maintaining public relations
  • Attend and document project meetings, writing minutes as necessary
  • Set up and maintain project filing systems
  • Distribute documents to subcontractors and maintain document logs
  • Update drawings and post changes
  • Prepare and maintain RFI logs on the CMiC system
  • Transmit and distribute submittals
  • Prepare and maintain submittal logs
  • Prepare and maintain expediting logs
  • Perform expediting functions
  • Input quantities in labor cost reports on CMiC
  • Cost code and/or verify correct codes on time sheets
  • Prepare and document extra work orders
  • Maintain reference logs and associated documents on CMiC
  • Review and assemble change order submittals and quantity surveys
  • Maintain progress photo albums
  • Assist in compiling billings, lien releases, and certified payrolls, as applicable
  • Compile contract close-out documents and as-builts
  • Document punch-list work
  • Create Owners' forms as required for reporting purposes
  • Coordinate paper flow from the field to the Division Office
  • Complete other responsibilities as assigned
Requirements
  • 4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration
  • Ability to keyboard 65-75 WPM accurately
  • Advanced knowledge and use of word-processing and spreadsheet software
  • Proficient in use of general office procedures and office machines
  • Proficient English verbal communication skills, including professional telephone manner
  • Proficient written communication skills, including business writing skills
  • Reliability, dependability, and flexibility
Benefits

This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long-term disability, financial wellness coaching, educational assistance, membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long-term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.

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