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Customer Service Representative

2 months ago


Madison, Wisconsin, United States CoolSys Full time
Job Summary

We are seeking a highly skilled Customer Service Representative to join our team at CoolSys. As a key member of our customer-facing team, you will be responsible for delivering exceptional customer service and ensuring the timely completion of service calls.

Key Responsibilities
  • Process and complete open service calls for assigned customers/accounts using third-party online systems.
  • Ensure customer service and quality of work meet customer requirements and company standards.
  • Accurately and timely enter service calls from opening to completion.
  • Manage open service calls progress and "after-the-fact" quotes to ensure completion rate in the system at 90% or over.
  • Escalate any customer/account issues, problems, and exceptions to the Customer Account Manager.
  • Submit quotes and communicate service calls progress with customers in accordance with contract requirements.
  • Manage PMs for account representation.
  • Use Salesforce to find new customers.
  • Monitor Service Channel notes to ensure timely responses.
Requirements
  • High school diploma, GED, or completion of business/office vocational training.
  • 2+ years of data entry and/or office-based customer service experience.
  • Ability to manage multiple service calls, set and balance competing priorities with good organizational skills and ability to multitask.
  • Strong customer service skills, including an ability to proactively address customer issues and concerns and ability to forge strong working relationships with customers and colleagues.
  • Ability to use typical business tools, including MS Word, MS Excel, Outlook, online databases, etc.
  • Ability to understand and follow customers' contract, scorecards, etc.
  • Ability to understand and follow all company policies and procedures and all applicable State and Federal laws.
Work Environment

This role operates in a clean, well-lit, and climate-controlled professional office environment with minimal physical hazards and noise.

This role routinely uses standard office equipment, such as computers, phones, printers, etc.