Office Operations Assistant

3 weeks ago


Holliston, Massachusetts, United States Zanes Law Injury Lawyers LLC Full time
Job Overview

Zanes Law Injury Lawyers LLC is in search of a dedicated Front Desk Assistant to enhance our team. We value individuals who are committed to providing outstanding customer service and demonstrate a strong work ethic. The ideal candidate will be detail-oriented, organized, and possess excellent communication skills.


Key Responsibilities:
  • Welcome clients, employees, and visitors, ensuring a professional and inviting environment.
  • Manage incoming calls and direct them to the appropriate departments.
  • Keep track of office supplies and ensure they are replenished as necessary.
  • Maintain cleanliness and organization in common areas, including the lobby and meeting rooms.
  • Handle incoming and outgoing mail, including the preparation of legal documents for mailing.
  • Assist attorneys and staff in setting up conference rooms for meetings.
  • Provide information and assistance to clients and visitors to meet their needs.
  • Process faxes and correspondence between offices efficiently.
  • Occasionally run office errands, such as visiting the post office or courthouse.
  • Support the verification of case file billings and assist clients with documentation.
  • Utilize case management software for closing client files.
  • Perform additional tasks as assigned by management.

Qualifications:
  • High school diploma or GED is required; college education or current enrollment is preferred.
  • Bilingual in Spanish and English is a plus, but not mandatory.
  • Strong verbal communication skills and a friendly demeanor.
  • Ability to thrive in a fast-paced environment and manage multiple tasks.
  • High attention to detail and accuracy in documentation.
  • Proficient multitasking and quick learning abilities.
  • Team-oriented with a reliable work ethic.
  • Valid Driver's License with a clean driving record.
  • Strong comprehension and critical thinking skills.
  • Typing speed of at least 35 WPM and familiarity with various software applications.

Compensation and Benefits:
  • Comprehensive health, vision, and dental insurance.
  • 401(k) plan with employer contributions and profit-sharing options.
  • Paid vacation and sick leave.
  • Paid holidays throughout the year.
  • A diverse and inclusive workplace culture.
  • A supportive and knowledgeable management team.
  • Opportunities for professional growth and development.

If you are a motivated individual who enjoys teamwork and delivering exceptional service, we invite you to consider this opportunity with Zanes Law Injury Lawyers LLC.



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