Program Support Specialist
6 days ago
Job Summary:
Under general direction, the Program Support Specialist provides a broad range of support activities, including delivery coordination, program coordination, fiscal and related administrative tasks in support of a department program(s) at Valencia College.
Key Responsibilities:- Administrative Support: Performs, coordinates and supports clerical, fiscal and logistical activities.
- Correspondence and Documents: Creates, types, and edits a broad range of correspondence, documents, and reports under general supervision.
- Filing and Inventory Management: Develops, establishes, and maintains filing systems for the program, and monitors and maintains inventories of educational books, materials, and supplies.
- Payroll and Vendor Management: Collects part-time instructor hiring paperwork for processing and prepares payroll, and submits, tracks and approves vendor payments.
- Student Support: Submits, tracks and maintains student waiting lists for entrance into the department programs, and verifies all necessary documents have been submitted with student applications.
- Testing Center Operations: May be responsible for operating the testing center, to include scheduling, signing in and assisting candidates, proctoring and submitting exams, and maintaining supplies.
- Online Course Management: Ensures accuracy of website procedures for online courses are correct and current.
- Other Duties: Performs other duties as assigned.
Education: High school diploma or equivalent required.
Experience: 1-2 years of experience in administrative support or a related field.
Skills: Excellent communication and organizational skills, ability to work in a fast-paced environment, and proficiency in Microsoft Office and other software applications.
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