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Accounts Payable Specialist
2 months ago
We are seeking an experienced Accounts Payable Analyst to join our team at McGuireWoods LLP in Richmond, VA. The ideal candidate will have a strong background in accounting and experience with wire transfers and online banking systems.
Key Responsibilities- Manage monthly Business Travel Account (BTA) airfare expenses in Chrome River, addressing coding discrepancies and troubleshooting related issues.
- Handle FedEx electronic payments via the PS Ship online system, ensuring accurate payments and resolving associated issues.
- Research and manage A/P checks approaching escheatment, ensuring proper handling of funds.
- Serve as a liaison between employees and the direct deposit provider, managing ACH direct deposit reimbursements and assisting with account changes.
- Print and generate immediate checks across all offices.
- Initiate ACH and wire transfers as authorized, managing stop payments and bank check requests.
- Handle foreign currency requests via Chrome River and coordinate with our payment provider.
- Maintain daily bank positive pay files and address any bank-reported exceptions.
- Upload ACH files twice weekly for employee expense reimbursements.
- Respond to vendor and internal client inquiries regarding payment statuses and confirmations.
- Assist with system implementations and upgrades through user acceptance testing (UAT).
- Support various ad-hoc tasks, including audit requests and additional reporting or research as needed.
- Requires an Associate's Degree (A.A.) with emphasis in Accounting (preferred) with a minimum of 3-5 years related Accounts Payable experience; or equivalent combination of education and previous business experience.
- Strong computer skills, proficient in Microsoft Word and Excel.
- Excellent verbal and written communication skills are essential.
- Must be flexible, organized, and able to work under time constraints/deadlines.
- Demonstrates leadership skills with strong time-management, prioritizing, and multi-tasking abilities.
- Customer service-oriented mindset, and the ability to work as part of a dynamic team.
