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Site Office Coordinator

2 months ago

Fort Myers, Florida, United States The Middlesex Corporation Full time

Position Overview:
The primary role of the Field Office Administrator is to provide administrative support to the Project Team on location.

Key Responsibilities:
Adhere to and actively promote all Safety policies and procedures, including the reporting of all accidents, incidents, and near misses to uphold our foremost Core Value:
  • Safety is our top priority in all endeavors.
Manage the coordination of material deliveries as instructed. Document labor, equipment, materials, and supply resources. Engage with vendors and subcontractors, including scheduling activities, managing billings, and overseeing back charges. Facilitate payroll submissions and collaborate with the TMC Payroll Department. Gather and digitize all delivery tickets and correspondence. Serve as the primary contact for office equipment support and tenant-related issues. Provide clerical assistance, run errands, and maintain an organized office management system to support the project as needed. Collaborate with HR for the appropriate management of walk-in applicants. Oversee the procurement and management of office supplies. Conduct orientations for new hires as directed.

Qualifications:
A 2-year degree or equivalent work experience is preferred. A minimum of 3 years of administrative experience is required. Experience in construction is advantageous but not mandatory.
Proficient computer skills, particularly in MS Office, are essential.

Essential Attributes:
The ideal candidate must demonstrate the ability to adapt to various personalities and management styles. A team player with strong interpersonal skills is crucial. The ability to efficiently and effectively manage a team is required. A self-starter with excellent verbal and written communication skills is necessary. Reliance on experience and judgment to plan and achieve goals is expected. A dedicated and hardworking individual with strong leadership qualities is essential. Above-average organizational skills and a strong commitment to the success of all team members are vital. A robust work ethic and professionalism in representation are required. Quality in all tasks performed is expected. Lead with integrity while delivering high-quality work.