Audiovisual Support Specialist
20 hours ago
Entertainment Technology Partners is seeking a highly organized and detail-oriented Production Assistant to support the building, scheduling, accounting, reporting, and document management for quoting opportunities. The ideal candidate will have excellent communication skills and the ability to work effectively in a fast-paced environment.
Key Responsibilities- Implement requested changes or additions from the Account Executive and communicate or route those changes to the affected internal departments.
- Request and process the proper documentation from external clients around certificates of insurance, terms and conditions, and credit requests.
- Ensure receipt of signed quotes, tax exemption certificates, and related documents from the external client and properly file for every confirmed opportunity.
- Ensure the receipt of requested deposits in accordance with published process and procedure.
- Complete final invoicing in tandem with the Account Executive within the timelines expressed by Accounting and Show Services leadership.
- Monitor deadlines for the Account Executive to submit TPLs and LOLs to Equipment Logistics. Notify the Account Executive as deadlines approach and alert them if a deadline is missed.
- Ensure onsite crew is well informed by working with the Account Executive to post appropriate schedules and documents on the Show Portal in a timely manner.
- Work with the Account Executive to confirm that the quoted equipment and labor is current and correct in a timely manner.
- Work with the Account Executive to review and evaluate technician expense reports for each show and approve or reject as needed to finalize billing.
- Review and act on Open Quote Reports. Communicate updates.
- High school diploma or equivalent required.
- 1-2 years of experience in a related field.
- Excellent communication and organizational skills.
- Ability to work effectively in a fast-paced environment.
- Knowledge of audiovisual equipment and technology a plus.
- Competitive salary range: $17.95/hr - $26.61/hr.
- Comprehensive benefits package, including medical, dental, vision, life, and disability insurance.
- Flexible spending account and 401(k) retirement savings plan.
- 12 days of paid time off, 8 holidays, jury duty pay, and bereavement time.
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