Audio Visual Support Specialist
2 weeks ago
Entertainment Technology Partners LLC is seeking a highly motivated and detail-oriented Production Assistant to support the building, scheduling, accounting, reporting, and document management for quoting opportunities. This role requires a strong focus on accuracy, efficiency, and profitability.
Key Responsibilities:- Implement requested changes or additions from the Account Executive and communicate or route those changes to the affected internal departments.
- Request and process the proper documentation from external clients around certificates of insurance, terms and conditions, and credit requests.
- Ensure receipt of signed quotes, tax exemption certificates, and related documents from the external client and properly file for every confirmed opportunity.
- Ensure the receipt of requested deposits in accordance with published process and procedure.
- Complete final invoicing in tandem with the Account Executive within the timelines expressed by Accounting and Show Services leadership.
- Monitor deadlines for the Account Executive to submit TPLs and LOLs to Equipment Logistics. Notify the Account Executive as deadlines approach and alert them if a deadline is missed.
- Ensure onsite crew is well informed by working with the Account Executive to post appropriate schedules and documents on the Show Portal in a timely manner.
- Work with the Account Executive to confirm that the quoted equipment and labor is current and correct in a timely manner.
- Work with the Account Executive to review and evaluate technician expense reports for each show and approve or reject as needed to finalize billing.
- Review and act on Open Quote Reports. Communicate updates.
- High school diploma or equivalent required.
- 1-2 years of experience in a related field, such as event planning, customer service, or administrative support.
- Excellent communication and organizational skills.
- Ability to work in a fast-paced environment and prioritize multiple tasks.
- Proficiency in Microsoft Office and Google Suite.
- Competitive salary range: $17.95/hr - $26.61/hr.
- Paid Time Off starting at 12 days.
- 8 Holidays.
- Jury Duty Pay.
- Bereavement Time.
- Medical, dental, vision, life, and disability insurance coverage.
- Flexible spending account.
- 401(k) Retirement Savings Plan.
Entertainment Technology Partners LLC is an Equal Opportunity Employer and a Tobacco-Free and Drug-Free Organization. We participate in E-Verify and comply with all applicable leave laws, including FMLA. For more information on FMLA, please visit www.dol.gov/whd/fmla/.
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