Contract Support Coordinator

2 weeks ago

Milwaukee, Wisconsin, United States T5 Data Centers Full time
Job Title: Contract Support Coordinator

At T5 Data Centers, we are seeking a highly skilled Contract Support Coordinator to join our team. As a Contract Support Coordinator, you will be responsible for providing comprehensive and flexible contract administration services to our customers, maintaining concise records of all contract transactions, and liaising regularly with client representatives.

Responsibilities:
  • Assist with the control of all financial and commercial aspects of contracts
  • Assist in the production of supporting financial information
  • Maintain and update both manual and computer records relating to contracts
  • Prepare and issue predefined reports, which form part of the contract and customer requirement
  • Liaise closely with the site team and CFM, ensuring accurate processing of quotations and purchase orders, invoices, time sheets, and PTO records
  • Undertake general office duties relating to the contract, including correspondence and filing, minutes of meetings, preparation of reports and documentation, updating of electronic records, material ordering and administration, vendor administration, raising purchase orders, and ensuring that purchase orders are updated when changes are required
  • Manage the Accounts Payable process for the contract, including uploading, indexing, and coding A/P invoices, working with managers to facilitate timely A/P workflow approvals within the Coupa module, setting up executed purchase orders in Yardi for accurate application and tracking of contract operating and capital expenditures, interfacing with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues, responding to vendor inquiries, and reconciling vendor statements
  • Undertake the training of staff as and when required
  • Enable full auditable trails with, for example, invoices, timesheets, material orders, and goods received notes
  • Be responsible for the commercial support on the contract through to the final account
  • Overall log book responsibility
  • All other work as assigned by T5 executive leadership
Qualifications:
  • Associate's degree or equivalent experience, required
  • 5+ years in a Contract Coordinator role or related experience, required
  • Real Estate or Property/Facilities Management Accounting experience, required
  • Accounts payable and job costing experience, required
Knowledge, Skills, Abilities, and Competencies:
  • Experience with the Coupa or similar accounting systems, required
  • Strong proficiency in the use of spreadsheets and Windows, required
  • Handle confidential information in a sensitive and professional manner, required
  • Excellent verbal, written, and interpersonal communication skills, required
  • Ability to manage multiple tasks under strict deadlines while working independently, required
  • Ability to interact professionally with all levels of the organization, required
  • Exceptional organizational, quantitative, and problem-solving skills, required
  • Exceptional attention to detail, required
  • Ability to approach problems both logically and creatively, required
  • A drive to exceed expectations and be part of a dynamic growing organization, required
  • An energetic self-starter with a 'can-do / whatever it takes' attitude who can perform under pressure, work successfully on tight deadlines, and identify and resolve problems as they arise, required

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