Grants and Contracts Coordinator

3 days ago


Milwaukee, Wisconsin, United States Advocate Health Full time
Job Summary

We are seeking a highly skilled Grants and Contracts Administrator Associate to join our team at Advocate Health. This role will be responsible for providing administrative support for grant and contract activities, including proposal development, budgeting, and financial management.

Key Responsibilities
  • Provide guidance and support to researchers with grant applications, including drafting and editing documents such as Letters of Intent and reviewing Requests for Applications.
  • Communicate and collaborate with stakeholders to facilitate smooth transition between phases throughout the full project life cycle.
  • Advises, plans, and carries out financial aspects of proposal preparation, including budgeting and serving as liaison between PI and OSR.
  • Provides professional support for account owners, primarily independent researchers, in an intensive customer service environment.
  • Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and Research Business Services, and responds to their questions.
  • Carries out transactions on gift and endowment accounts, departmental operating accounts, industry-supported projects, and unrestricted research accounts as assigned.
  • Works closely with the Research Liaison in development, coordination, and implementation of studies that promote and enhance research collaboration with individuals/groups internal and external to the organization.
  • Seeks funding opportunities for independent researchers.
  • Helps support developing reports and metrics on AARI activities, as needed.
Requirements
  • Associate's Degree in Business, Accounting, Finance, Public Administration or related field.
  • Requires 1 year of experience within research-intensive environments and supporting highly productive and motivated research faculty and staff, in an academic medical center, university, or not-for-profit corporation in the healthcare sector.
  • Advanced knowledge of office software including word processing, database, and internet applications.
  • Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations.
  • Strong written and verbal communication skills.
  • Knowledge of and ability to interpret institutional, federal, and non-federal grants and contract guidelines, policies, and procedures.
  • Working knowledge of Workday, PeopleSoft, and/or Lawson Grants Management.
  • Advanced knowledge of office software including word processing database, and applications.
  • Knowledge of medical terminology.
Working Conditions

This position requires travel throughout the city and state and may therefore result in exposure to weather and road conditions. Exposed to normal office environment. Operates all equipment necessary to perform the job.



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