Administrative Support Specialist
2 weeks ago
SmartTalent is seeking a dedicated Office Assistant to enhance our team. The ideal candidate will excel in providing outstanding service as the initial point of contact for clients and visitors.
COMPENSATION: $20 - $22/hourly
POSITION: Office Assistant
WORKING HOURS: Monday – Friday 8am – 4:30pm
EMPLOYEE BENEFITS:
- Weekly Pay
- Direct Deposit Options
- Paid Sick Leave
- Affordable Health Insurance
- Full-Time Employment
ROLE SUMMARY:
This role is essential in providing exceptional service to customers, visitors, and staff by facilitating office functions and managing front desk responsibilities. Duties include operating a multi-line phone system, directing calls to the right personnel, and welcoming all guests with a friendly demeanor. Responsibilities also include managing guest access, ordering supplies, organizing meeting spaces, handling mail, and offering assistance where necessary.
KEY RESPONSIBILITIES:
- Ensures office security by adhering to protocols, maintaining visitor logs, and issuing identification badges. Confirms visitor authorization prior to entry.
- Coordinates maintenance requests as needed.
- Maintains the professional appearance of meeting rooms, training areas, and kitchen facilities by cleaning and reporting maintenance issues.
- Oversees the daily upkeep of office equipment such as copiers, coffee machines, and dishwashers.
- Processes HR and IT invoices promptly and accurately.
- Generates purchase requisitions for IT supplies.
- Sorts incoming mail and provides support to various departments and colleagues.
- Performs additional tasks as assigned.
SmartTalent Staffing is an Equal Opportunity Employer. All qualified candidates will be considered for employment without regard to race, color, disability, religion, sex, or national origin.
#STHMG
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