Program Coordinator

2 weeks ago

Dayton, Ohio, United States Infinite Management Solutions, LLC Full time
Job Overview

Position Title: Program Manager

Location: Dayton, OH

Company Overview: Infinite Management Solutions, LLC is a woman and veteran-owned enterprise dedicated to delivering exceptional results through innovative strategies that challenge conventional practices. With over 75 years of industry experience, we are committed to addressing complex business challenges. Our team exemplifies Professionalism, Integrity, and Excellence, ensuring we meet our clients' objectives effectively and efficiently. We pride ourselves on consistently providing high-quality outcomes while maintaining cost-effectiveness. Our dedication to continuous improvement and growth positions us ahead of our competitors, as we strive to enhance our clients' operations through streamlined processes, customer-centric communication, and data-driven decision-making.

Position Summary: We are in search of a seasoned Program Manager to oversee and coordinate various programs. The successful candidate will offer strategic direction to teams and project managers, fostering a culture aligned with our organizational values. Additionally, you will monitor operational progress to ensure alignment with our goals. The ideal candidate will demonstrate exceptional leadership capabilities and possess experience in managing diverse teams to achieve timely results. You will also be responsible for formulating effective strategies and tactics.

Key Responsibilities:

  • Establish and manage deadlines, budgets, and performance metrics.
  • Act as the primary escalation point for client concerns.
  • Supervise projects and staff to guarantee deliverables are achieved.
  • Enhance productivity, quality, and customer service standards by identifying issues, conducting audits, recognizing trends, and implementing improvements.
  • Achieve financial targets by preparing annual budgets, scheduling expenditures, analyzing variances, and initiating corrective measures.
  • Engage with stakeholders to review program status and objectives.
  • Assess the strengths and weaknesses of programs.
  • Organize and oversee interconnected projects.
  • Apply change, risk, and resource management principles to ensure program success.
  • Generate monthly and annual reports for clients.
  • Coordinate daily activities in alignment with organizational and client goals.
  • Lead, evaluate, and support project managers and designated staff.
  • Analyze program performance and devise strategies to maximize return on investment.
  • Recommend sustainable objectives for the organization.
  • Communicate team expectations through planning, monitoring, and reviewing contributions from team members.
  • Enhance the reputation of the department and organization by taking ownership of new and diverse requests and exploring opportunities to add value.

Qualifications:

  • Demonstrated experience as a Program or Multi-Project Manager.
  • Expertise in project/program management methodologies and techniques.
  • Strong conflict resolution skills.
  • Comprehensive knowledge of performance evaluation and change management principles.
  • Proficient in MS Office Suite (SharePoint, Word, Excel, Outlook, PowerPoint, and Visio).
  • Experience in creating and managing various project management tools (e.g., Basecamp, MS Project).
  • Exceptional leadership and organizational abilities.
  • Strong verbal and written communication skills.
  • Proven problem-solving capabilities.
  • Experience in performance and profitability management.
  • Effective task scheduling and management skills.
  • Ability to assess and mitigate risks.
  • Skills in cost control and budgeting.
  • Capability to identify and facilitate training sessions.
  • Strong organizational and multitasking skills.
  • Must possess or be able to obtain a Department of Defense (DOD) Secret level clearance, if required.
  • U.S. citizenship is mandatory.

Education and Experience:

  • Bachelor's Degree required; Master's preferred (from an accredited institution).
  • A minimum of 8 years of proven project management experience.
  • At least 3-5 years of management experience.
  • Experience related to the Department of Defense preferred (including military, civil service, or defense contracting).
  • Project Management Professional (PMP) and/or Lean Six Sigma certifications are advantageous.

About Infinite Management Solutions, LLC: We provide top-tier Business Solutions and Strategic Planning Services, having been at the forefront of strategy and technology for over 50 years in both government and commercial sectors. Our offerings include Lean Six Sigma, Strategic Assessment, Executive Team Coaching, Continuous Process Improvement, Project Management, and Quality Assurance services for corporations, government entities, and non-profits. We collaborate with public and private sector clients to tackle their most challenging issues through a blend of staff augmentation, program management, consulting, technology, systems engineering, and innovation. Our commitment to excellence and customer satisfaction is paramount, and we embody our core values of Professionalism, Integrity, Excellence, Diversity, and Community.

Equal Opportunity Employer: Infinite Management Solutions, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and a 100% woman-owned company. We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We also welcome individuals with disabilities and protected veterans.

Physical Requirements: While performing the duties of this role, the employee is regularly required to talk, hear, and use hands to handle or feel objects, tools, or controls. The employee may occasionally need to reach with hands and arms. Specific vision abilities required for this position include close vision. The employee may need to lift or move up to 25 pounds occasionally and may be required to stand and walk for extended periods while performing various job-related tasks.

This position description reflects IMS's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.

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