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Administrative Coordinator

2 months ago

Wilmington, North Carolina, United States FedUp Foods Full time
Job Overview

About Us

Established in 2008, FedUp Foods PBC, through its subsidiary AKM LLC, stands as a pioneer in the kombucha industry and ranks among the leading manufacturers of functional beverages in the United States. We pride ourselves on offering a wide range of organic private label beverages for major global retailers.

Role Summary

At FedUp Foods, we prioritize our employees and aim to foster a collaborative atmosphere that empowers individuals to excel in their roles. The Office Administrator plays a vital part in sustaining this environment and contributing to our team's achievements by delivering essential administrative support to our operations, overseeing office functions, liaising with various departments, and facilitating effective communication within the facility.

This position also involves managing clerical duties, maintaining communal areas, and assisting in the organization of events and meetings. The individual in this role actively engages with and supports colleagues. Our Wilmington facility is currently in a start-up phase, requiring all team members to contribute to operational readiness. The Office Administrator thrives in this dynamic setting and finds satisfaction in proactively offering assistance wherever possible.

The ideal candidate will possess a keen eye for detail, a strong commitment to timely completion of tasks and projects, a service-oriented mindset, and a dependable nature, fostering recognition and appreciation in ongoing interactions with team members.

Key Responsibilities
  • Oversee the upkeep of breakroom and shared spaces, including light cleaning, restocking supplies, and preparing coffee.
  • Support the brewing department with daily laundry tasks.
  • Assist in coordinating company events, team engagement activities, meetings, and training sessions.
  • Plan and arrange catering for quarterly town hall meetings, departmental meetings, training, and special events.
  • Ensure the visitor station is well-stocked and maintain visitor records.
  • Welcome and orient guests as necessary.
  • Monitor and manage supplies for the office, personal protective equipment, break room, new hires, and cleaning services.
  • Handle order requests for Amazon and Granger, including placing and tracking orders.
  • Manage accounts for contract services such as Cintas, Canteen, and Granger.
  • Assist with recruitment, orientation, and onboarding processes.
  • Implement and track employee recognition programs for anniversaries, milestones, and significant life events.
  • Maintain bulletin boards in common areas.
  • Perform administrative tasks including data entry, filing, and report preparation.
  • Ensure adherence to company policies and procedures, as well as regulatory standards.
Food Safety and Quality Responsibilities
  • Adhere to Good Manufacturing Practices (GMP) while in the production area and encourage team compliance.
  • Understand and apply SQF policies related to pest control, visitor management, allergen handling, and sanitation.
  • Demonstrate commitment to food safety and quality, assisting the company in meeting its standards.
  • Report any food quality and safety issues to the Quality Assurance Manager to ensure proper investigation and resolution.
Required Skills and Qualifications
  • Proficient in Google Suite and/or Microsoft Office applications.
  • Ability to manage confidential information with integrity.
  • Strong verbal and written communication skills.
  • Service-oriented with a friendly demeanor.
  • Proactive attitude with a willingness to assist wherever needed.
  • Adaptable to change and capable of bringing structure to chaotic situations.
  • Detail-oriented, organized, and able to juggle multiple projects simultaneously.
Education and Experience
  • High school diploma or GED required; associate's degree preferred.
  • Minimum of 2 years of administrative experience required.
  • Must successfully pass a background check.
Work Environment and Physical Requirements
  • This is an onsite, full-time position in a well-appointed office and new manufacturing facility.
  • Ability to sit, stand, and walk for extended periods.
  • Capability to lift and carry up to 25 pounds.
  • Proficient in using a computer and other office equipment.
Equal Employment Opportunity Statement

FedUp Foods is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all aspects of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

NOTE: This job description is not exhaustive. Employees may be required to perform other related duties as needed to meet the organization's ongoing requirements.