Academic Programs Director

2 months ago

Portland, Oregon, United States Portland Public Schools Full time

Job Summary

The Academic Programs Administrator - Athletics is a key member of the Portland Public Schools team, responsible for overseeing the supervision of an entire school's athletic program. This includes managing coaches, site athletic facilities, student fees and clearance, equipment inventory, and fiscal management for all teams.

Key Responsibilities

  • Develop and implement department budgets, ensuring timely submission of athletic expense requests for payment of officials and other workers.
  • Oversee equipment inventories and develop a master sports calendar that includes conference and non-conference games/events for each sport.
  • Direct gym, building, and athletic field use with the district office and maintain the district building use calendar.
  • Work with coaching staff and transportation supervisor to schedule all athletic departure times and provide bus supervision with trip sheets.
  • Facilitate travel arrangements and overnight accommodations for players or athletic teams and coaches competing in postseason competition.
  • Identify, recommend, and schedule appropriate competition for all non-conference events/games.
  • Ensure officials' are scheduled and in attendance at all non-conference contests.
  • Establish and manage contracts and assign schedules for all game workers for athletic contests.
  • Develop, lead, and monitor the process for collection of rosters for program information as needed.
  • Supervise the performance of assigned certified and non-certified personnel, including interviewing and selecting employees, recommending transfers, reassignments, terminations, and disciplinary actions.
  • Monitor compliance issues as they relate to assigned programs, overseeing and monitoring certifications and licensures for designated programs staff.
  • Responsible for supervision of all home athletic contests.
  • Evaluate each school athletic program on an annual basis, conducting and issuing annual performance evaluations and conferences with all head coaches.
  • Plan, oversee, and coordinate methods for district staff, students, parents, community organizations, and other stakeholders to increase the school's athletic programs' support.
  • Develop, collaborate, deliver, and provide professional development and training to school athletic staff and coaches as needed.
  • Disseminate OSAA materials and enforce OSAA rules and regulations, including player eligibility.
  • Manage, maintain, and communicate student eligibility to athletes and coaches as it pertains to the OSAA physical cards and athletic code of conduct.
  • Manage and maintain properly completed physical cards or alternate year physical cards for every student participating in athletics.
  • Administer the school athletic code in a fair and consistent manner that is within the intent of the code.
  • Assure all athletic functions are consistent with applicable state and federal regulations, policies, and programs, and the District's educational goals, objectives, and policies.
  • Implement district initiatives, including Positive Coaching Alliance.
  • Coordinate activities and events with the Portland Interscholastic League Youth Sports Program (PILYSP), including evaluating head coaches, administration support, collaboration, and training.
  • Attend and participate in a variety of meetings, including weekly athletic conference meetings, workshops, and in-services related to athletics.
  • Supervise all club sports and OSAA activities, including Unified Sports.
  • Develop, lead, and monitor site-based Athletic equity plans.
  • Implement, evaluate, supervise site-based Guaranteed Viable Experience (GVE) plans by sport.
  • Demonstrate a commitment to the Portland Public Schools Equity Initiative by developing a thorough knowledge and application of the district Racial Educational Equity Policy, Equity in Public Purchasing and Contracting, and other board policies.

Requirements

  • A State of Oregon issued Administrative License is required at the time of appointment and be maintained during the course of one's employment in this position.
  • A minimum of three (3) years experience as a successful head coach and one (1) to three (3) years experience as an Athletics Administrator, including Athletic Director.
  • Experience working in a richly diverse school community and environment.

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