Administrative Support Specialist

2 weeks ago


Kohler, Wisconsin, United States Aston Carter Full time
Administrative Assistant

Aston Carter is seeking a highly organized and detail-oriented Administrative Assistant to support our customer service department. As a key member of our team, you will play a vital role in ensuring the smooth operation of our daily administrative procedures.

Key Responsibilities:
  • Provide timely and accurate support to authorized personnel with order entry, order confirmations, and review of EDI orders.
  • Offer order status updates, shipping information, and tracking of shipments when requested.
  • Authorize return goods using approved procedures and ensure proper re-stocking fees are charged back to customers.
  • Enter commercial and hospitality job purchase orders and work with the warehouse to ship products when job sites are ready.
  • Proactively work with the supply chain to confirm lead times and provide open order reports to top customers.
  • Provide data entry and minor reporting support to the customer service department.
Requirements:
  • 2+ years of office experience in administrative, customer service, or related fields.
  • Ability to follow processes and procedures.
  • Excellent communication skills, both verbal and written.
About Aston Carter:

Aston Carter is a world-class corporate talent solutions provider, specializing in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions. We extend the capabilities of industry-leading companies by drawing on our deep recruiting expertise and expansive network.

Diversity, Equity & Inclusion:

Aston Carter is committed to creating a culture of care, engagement, and recognition, with a focus on hiring diverse talent, maintaining an inclusive environment, and ensuring growth opportunities for our people.

We are an equal opportunity employer and welcome applications from all qualified candidates.



  • Kohler, Wisconsin, United States CRG Full time

    Job Summary:We are seeking an experienced Administrative Assistant to join our team at CRG. As an Administrative Assistant, you will provide administrative support to our management team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative assistance to our management team, including scheduling...


  • Kohler, Wisconsin, United States Aston Carter Full time

    Job SummaryAston Carter is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our customer service department.Key ResponsibilitiesProvide administrative support to the customer service department, including data entry, order processing, and customer...


  • Kohler, Wisconsin, United States CRG Full time

    **Job Summary**CRG is seeking an experienced Administrative Assistant to provide high-level administrative support to our team. As an Administrative Assistant, you will be responsible for providing administrative assistance to the manager and senior staff, including scheduling meetings, managing correspondence, and preparing reports.**Key...


  • Kohler, Wisconsin, United States KOHLER Full time

    Talent Management Specialist Work Mode: Hybrid Location: Hybrid (onsite Tue-Thur) Opportunity Under the guidance of the Director of Human Resources, the Talent Management Specialist is primarily responsible for delivering HR support to the management team and employee base. This role is crucial in aligning HR initiatives with the overall success and...


  • Kohler, Wisconsin, United States KOHLER Full time

    Security Specialist IIWork Mode: OnsiteLocation:Onsite at Kohler, WIA Security Specialist II is essential in maintaining a secure, safe, and welcoming atmosphere by implementing security protocols and being accountable for the protection of Kohler Co. and its esteemed brand. This role serves as a helpful resource for individuals seeking assistance, medical...


  • Kohler, Wisconsin, United States KOHLER Full time

    Security Specialist II Work Mode: Onsite Location: Onsite at Kohler, WI Overview The Security Specialist II is essential in maintaining a secure, safe, and welcoming atmosphere by implementing security protocols and safeguarding the Kohler brand. A Security Specialist at Kohler Co. serves as a helpful resource for individuals requiring assistance,...


  • Kohler, Wisconsin, United States KOHLER Full time

    Job SummaryWe are seeking a highly skilled Facilities Operations Specialist to join our team at Kohler. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our facilities, including construction, maintenance, repairs, and general upkeep.Key ResponsibilitiesFacilities Management: Serve as the primary...


  • Kohler, Wisconsin, United States KOHLER Full time

    Job OverviewPosition: Product Operations SpecialistWork Mode: OnsiteLocation: Onsite at Kohler, WIRole SummaryThe Product Operations Specialist will serve as the primary support for Kohler's Photography Studio. This role involves maintaining a precise inventory of Kohler products required for exhibitions as well as photo and video shoots across various...


  • Kohler, Wisconsin, United States KOHLER Full time

    Safety and Security Specialist I Work Mode: Onsite Location: Onsite at Kohler, Wi Opportunity A Safety and Security Specialist I is crucial in maintaining a secure, safe, and welcoming atmosphere by implementing security protocols and being accountable for protecting Kohler Co. and its esteemed brand. This role serves as a helpful resource for...


  • Kohler, Wisconsin, United States Kohler Full time

    Marketing Analytics Specialist Work Mode: Remote Location: Remote* *Ideal candidate will be located within reasonable commute to Chicago, IL or Kohler, WI area.Opportunity: The Marketing Analytics Specialist is tasked with overseeing the management, development, and daily operations of the omni-channel marketing analytics team. This role is crucial in...


  • Kohler, Wisconsin, United States Kohler Full time

    About the Role:We are seeking a skilled Faucets Assembly Specialist to join our team at Kohler. As a key member of our production team, you will be responsible for assembling and testing faucets to meet our high standards of quality and excellence.Key Responsibilities:Assemble and test faucets to ensure they meet quality and performance standardsOperate...


  • Kohler, Wisconsin, United States KOHLER Full time

    Job SummaryWe are seeking a skilled Electro-Mechanic Specialist to join our Cast Iron Maintenance Team at Kohler Co. This is a unique opportunity to build a career in a dynamic and innovative environment.Key ResponsibilitiesProvide electrical/electronic and mechanical maintenance support for processing machinery and equipment in accordance with specified...


  • Kohler, Wisconsin, United States Kohler Co. Full time

    Equine Care Specialist - Kohler Co.Location: United StatesJob SummaryOversee the medical, emergency, and reproductive care of all horses on the farm, ensuring their health and well-being.Prepare mares for breeding conditions, maintaining a safe and healthy environment.Provide routine medical and emergency care, including vaccinations and treatments.Schedule...


  • Kohler, Wisconsin, United States KOHLER Full time

    Job SummaryWe are seeking a skilled Electro-Mechanic Specialist to join our Cast Iron Maintenance Team at Kohler Co. This is a unique opportunity to build a career in a dynamic and innovative environment.Key ResponsibilitiesProvide electrical/electronic and mechanical maintenance support for processing machinery and equipment in accordance with specified...


  • Kohler, Wisconsin, United States Kohler Co. Full time

    Spa Services Associate, Kohler Waters SpaLocation: Kohler, WIOpportunity OverviewBecome a valued member of our spa team, dedicated to providing guests with a rejuvenating and luxurious experience. Key responsibilities include:Ensuring the cleanliness and upkeep of the spa environment and equipmentManaging the Reception Desk for guest check-insHandling linens...


  • Kohler, Wisconsin, United States KOHLER Full time

    Job DescriptionJob SummaryThe Sr. Specialist, Inventory role at KOHLER is responsible for driving inventory planning and management best practices for assigned product categories. This position has the responsibility to help the organization align inventory strategy with business strategy and support the supply planning function and business overall with...


  • Kohler, Wisconsin, United States KOHLER Full time

    Job SummaryThe Sr. Specialist, Inventory role at KOHLER is responsible for driving inventory planning and management best practices for assigned product categories. This position has responsibility to help the organization align inventory strategy with business strategy and support the supply planning function and business overall with developing and...


  • Kohler, Wisconsin, United States KOHLER Full time

    Job SummaryWe are seeking a skilled and motivated individual to join our Pottery Operations team as a Manufacturing Operations Specialist. This role will be responsible for ensuring the efficient and effective production of high-quality pottery products.Key ResponsibilitiesAssist in the production process, including mixing, shaping, and firing of pottery...


  • Kohler, Wisconsin, United States KOHLER Full time

    Job SummaryWe are seeking a highly skilled Project Optimization Specialist to join our team at Kohler. As a key member of our operations team, you will be responsible for optimizing Overall Equipment Effectiveness (OEE) for our Next Gen Rite Temp valve.Key ResponsibilitiesLead electrical/control troubleshooting and assist maintenance with mechanical...


  • Kohler, Wisconsin, United States KOHLER Full time

    Job DescriptionAbout the RoleWe are seeking a skilled and motivated individual to join our Faucets Operations team as a Manufacturing Operations Specialist. In this role, you will be responsible for ensuring the efficient and effective production of our faucets.Key ResponsibilitiesCoordinate with production teams to optimize manufacturing processes and...