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Human Resources Coordinator

2 months ago

Hillside, Illinois, United States ASPIRE OF ILLINOIS Full time
Job Title: Part-time HR Coordinator

We are seeking a highly organized and detail-oriented Part-time HR Coordinator to support our daily HR and administrative functions. This role involves maintaining employee records, ensuring compliance with regulatory requirements, and supporting programs to enhance employee welfare.

Job Summary:

The Part-time HR Coordinator will provide a wide range of professional daily administrative and human resources functions, including maintaining compliant active and terminated employee files, creating new hire team member files, and processing terminated team member files. The successful candidate will also be responsible for ensuring active and terminated team member data is maintained on the DHS Registry, completing DHS required annual background checks, and administering the annual CANTS process.

Responsibilities:
  • Maintain compliant active and terminated employee files by ensuring all required documents are filed timely.
  • Create new hire team member files and ensure all required paperwork is inserted in the correct sub-folder and maintained in accordance with compliance guidelines during active employment.
  • Maintain independent contractor and consultant files in accordance with compliance requirements.
  • Process terminated team member files to maintain required documents and file in HR storage area in accordance to record retention guidelines.
  • Ensure active and terminated team member data is maintained on the DHS Registry.
  • Complete DHS required annual background checks on all team members and contracted individuals.
  • Administer the annual CANTS process in accordance with regulatory requirements.
  • Support annual audit/survey process conducted by regulatory agencies by providing the requested team member file documentation.
  • Conduct an annual driver's license audit.
  • Conduct background checks and CANTS annually.
  • May require occasional travel and support at all Aspire locations.
  • Managing supplies orders and internal supply inventory and ordering appropriately.
Requirements:
  • High School Diploma or GED
  • 1 year of related human resources administrative work experience
Preferred Skills:
  • Previous benefit administration experience
  • Previous experience working HRIS and Learning Management Systems
  • Advance Excel skills

Aspire is an equal employment opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Aspire is committed to providing access, equal opportunity, and reasonable accommodation for applicants with disabilities so that an applicant may complete the essential functions of a position. The essential functions of positions are outlined in a position's job description. To request an accommodation or if you have a question regarding what the essential functions of a position are please contact the People Team.