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Office Manager

1 month ago

Akron, Ohio, United States Rumpke of Ohio, Inc. Full time
Job Title: Office Manager

The Office Manager plays a crucial role in ensuring the smooth operation of our organization. This position is responsible for managing day-to-day activities, focusing on efficiency and time management.

Key Responsibilities:
  • Manage work order flow from inception to closure.
  • Collect and analyze data to provide reports to upper management.
  • Collaborate with internal and external customers to ensure company standards are met.
  • Oversee the management of purchase orders, cycle counts, shipping and receiving, supplies, equipment, and invoicing within SAP software.
  • Organize and schedule location meetings and events.
  • Communicate with the IT department to ensure divisional needs are met.
  • Maintain contracts and pricing with vendors and service providers to ensure timely invoicing and payment.
  • Oversee systems for organizing company documents.
  • Participate in regular P&L meetings to ensure budgets are met.
  • Manage the dispatching of work orders and installations to technicians.
  • Manage office personnel in working with third-party service requests.
  • Manage communication processes with internal and external customers in conjunction with the quoting system.
  • Perform tasks in a safe manner, complying with local, state, and federal regulations and company policies.
Requirements:
  • Excellent verbal and written communication skills.
  • Highly organized and detail-oriented with the ability to complete multiple projects.
  • Strong organizational and planning skills.
  • Excellent customer service and data entry skills.
  • Ability to work well under pressure, be flexible, and cooperative.
  • Must work efficiently and effectively, both independently and as a team.
  • Able to meet deadlines and complete assignments within stated time frames.
  • Present and maintain a professional appearance and demeanor.
  • Computer proficiency in Windows and Microsoft applications (Word & Excel); and SAP.
  • Maintain a positive work atmosphere by performing and communicating in a manner that promotes strong relationships with employees, co-workers, customers, and management.
Additional Working Conditions:
  • Exposure to residential and commercial waste.
  • Ability to work flexible hours, including overtime, weekends, and/or holidays.
  • Legally eligible to work in the United States.
  • Valid driver's license (if applicable).
  • Must successfully complete pre-employment testing.
  • Must be able to read and speak the English language.

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties, and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.