Administrative Support Specialist

2 weeks ago


McKinney, Texas, United States 1st Estate Planning, PLLC Full time

Are you an organized individual who enjoys engaging with clients and colleagues? We are a prominent estate planning law firm seeking a dedicated and professional administrative support specialist to represent our business. In this role, you will greet clients, manage phone and email communications, sort mail, schedule appointments, and assist with various operational tasks as required.

Compensation:

$14 - $15 hourly

Key Responsibilities:
  • Perform additional administrative tasks such as data entry, document preparation, and photocopying.
  • Oversee incoming and outgoing mail and coordinate deliveries.
  • Handle phone calls and emails, ensuring that essential information reaches the appropriate personnel.
  • Provide a warm and welcoming atmosphere for every client and visitor at the front desk, relaying important information and directions.
  • Organize appointments and maintain an accurate and up-to-date business calendar.
  • Execute clerical duties including filing, faxing, transcribing, and basic recordkeeping.
  • Manage office supplies, furniture, and equipment, while supervising office services.
Qualifications:
  • Experience in handling phone calls and managing high-pressure situations.
  • Proficient in computer applications, particularly Microsoft Office.
  • Exhibits exceptional interpersonal, time management, organizational, and customer service skills.
  • High school diploma, G.E.D., or equivalent required.
  • Preferred: 1 year of experience in a receptionist, administrative assistant, guest service specialist, or similar role.
  • Highly detail-oriented.
  • Self-motivated with a strong sense of initiative.
About 1st Estate Planning, PLLC

We are recognized leaders in the legal fields of complex estate planning, asset protection, and uncontested probate.



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