Business Services Assistant
7 days ago
The Business Services Assistant will provide administrative support to senior management and other personnel, ensuring the smooth day-to-day functioning of our office in Knoxville, TN. This role will also support project delivery and execution, including schedule management, budget review, and deliverable tracking.
Key Responsibilities
- Providing administrative assistance to senior management and other personnel.
- Coordinating facility maintenance, vendor management, and general office support duties.
- Supporting project delivery and execution, including schedule management, budget review, and deliverable tracking.
- Preparing and formatting technical documents and reports, specifications, printing, and binding.
- Assisting with marketing and business development efforts, including proposal development and pursuit tracking.
- Maintaining positive client relationships and ensuring implementation of Health, Safety, Security, and Environment (HSSE) Policies, Procedures, Standards, and Guidelines.
- Overseeing weekly production meetings to meet specific project deadlines and maintaining electronic calendar management and coordination of office meetings and training sessions.
Requirements
- Bachelor's degree in Business Administration or related field preferred.
- Five years of experience in an administrative assistant role, with supervisory experience preferred.
- Excellent technical writing, organizational, and communication skills.
- Prior experience working with Project Managers and the A/E field to manage contracts and subcontractors is a plus.
- Demonstrated team player with the ability to work independently and take initiative.
- Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.
Benefits
Stantec offers a comprehensive benefits package, including medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid family leave.
Estimated Salary Range:$55,000 - $65,000 per year.
Competitive salary based on experience
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