Business Services Assistant

7 days ago


Knoxville, Tennessee, United States Stantec Full time
Role Summary

The Business Services Assistant will provide administrative support to senior management and other personnel, ensuring the smooth day-to-day functioning of our office in Knoxville, TN. This role will also support project delivery and execution, including schedule management, budget review, and deliverable tracking.


Key Responsibilities
  • Providing administrative assistance to senior management and other personnel.
  • Coordinating facility maintenance, vendor management, and general office support duties.
  • Supporting project delivery and execution, including schedule management, budget review, and deliverable tracking.
  • Preparing and formatting technical documents and reports, specifications, printing, and binding.
  • Assisting with marketing and business development efforts, including proposal development and pursuit tracking.
  • Maintaining positive client relationships and ensuring implementation of Health, Safety, Security, and Environment (HSSE) Policies, Procedures, Standards, and Guidelines.
  • Overseeing weekly production meetings to meet specific project deadlines and maintaining electronic calendar management and coordination of office meetings and training sessions.

Requirements
  • Bachelor's degree in Business Administration or related field preferred.
  • Five years of experience in an administrative assistant role, with supervisory experience preferred.
  • Excellent technical writing, organizational, and communication skills.
  • Prior experience working with Project Managers and the A/E field to manage contracts and subcontractors is a plus.
  • Demonstrated team player with the ability to work independently and take initiative.
  • Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.

Benefits

Stantec offers a comprehensive benefits package, including medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid family leave.


Estimated Salary Range:$55,000 - $65,000 per year.

Competitive salary based on experience



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