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Office Support Specialist

2 months ago

Campbell, California, United States Los Gatos Therapy Center Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Associate to join our team at Los Gatos Therapy Center. As an Administrative Assistant, you will play a vital role in ensuring the smooth day-to-day operation of our office.

Key Responsibilities:

  • Provide administrative support to our staff and management team
  • Manage and maintain accurate and up-to-date filing systems, both electronic and physical
  • Prepare and distribute correspondence, reports, and other documents as needed
  • Coordinate appointments and schedules for our staff and clients
  • Assist with data entry and maintenance of our practice management software
  • Perform various administrative tasks, including but not limited to:
    • Answering and directing phone calls
    • Responding to client inquiries and concerns
    • Preparing and processing paperwork and documents
    • Maintaining a clean and organized workspace

Requirements:

  • High school diploma or equivalent required; associate's or bachelor's degree preferred
  • Minimum 1-2 years of experience in an administrative role
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Strong organizational and time management skills
  • Proficiency in MS Office, including Excel and PowerPoint
  • Ability to maintain confidentiality and handle sensitive information
  • Strong attention to detail and problem-solving skills

What We Offer:

  • A competitive salary and benefits package
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development
  • A team-oriented culture that values diversity and inclusion