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Executive Assistant

2 months ago

Cranston, Rhode Island, United States Met-Cap Management Full time
Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our Chief Operating Officer (COO). This role requires a dynamic individual who can manage a wide range of executive and personal tasks with a high level of professionalism, efficiency, and confidentiality.

Key Responsibilities
  • Provide high-level administrative support to the COO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare reports, presentations, and documents for meetings, ensuring all materials are accurate and professionally presented.
  • Act as a liaison between the COO and internal/external stakeholders, ensuring effective communication and timely responses.
  • Handle personal errands and household duties for the COO, including managing household staff, scheduling appointments, and coordinating family events.
  • Oversee the COO's personal calendar, ensuring all personal and professional commitments are seamlessly integrated.
  • Assist with special projects as assigned by the COO, including research, event planning, and project coordination.
  • Track and follow up on various tasks and projects, ensuring timely completion and reporting any delays or issues.
  • Organize and coordinate meetings and special events, including scheduling, logistics, and agenda preparation.
  • Handle sensitive information with the utmost confidentiality and discretion.
  • Maintain a high level of professionalism in all interactions, both internal and external.
Requirements
  • Proven 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role.
  • Strong organizational and time-management skills with the ability to prioritize tasks and work independently.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information with discretion and integrity.
  • Flexibility and adaptability to changing priorities and demands.
EEO Statement

Met-Cap Management is committed to an inclusive and diverse work environment. We are a proud equal opportunity employer that welcomes and strongly encourages all races, religions, nationalities, genders, the LGTBQIA+ community, and people with disabilities to apply. Our ability to attract and retain a talented and dedicated workforce that reflects the diverse backgrounds of those we serve is what drives our success. We continue to promote an environment of continuous learning, inclusion, mutual respect, and belonging to ensure our employees feel valued, seen, and heard.