Records Coordinator

2 weeks ago

Atlanta, Georgia, United States Hall Booth Smith, P.C Full time

Job Summary:

We are seeking a highly organized and detail-oriented Records Clerk to join our team at Hall Booth Smith, P.C. The successful candidate will be responsible for maintaining electronic and paper document management systems, requiring knowledge of legal terminology and computer skills.

Key Responsibilities:

  • Perform routine filing and maintain paper and electronic files within two days of receipt in the office.
  • Scan all documents received and sent, and properly index them in the firm's document management system and paper files.
  • Make photocopies of correspondence, documents, and other printed matter as requested or necessary by attorneys, paralegals, or legal secretaries.
  • Eliminate outdated, unnecessary, or duplicate materials, properly destroying them as requested.
  • Send closed files to an off-site location.
  • Find and retrieve information from files in response to requests from attorneys, paralegals, and other team members.
  • Mail, fax, courier, or arrange for delivery of case documents to co-counsel, opposing counsel, court officials, etc.
  • Update pleading and discovery indexes.
  • Ensure all records and files are securely maintained and confidential information is handled with utmost discretion.

Requirements:

  • Associate's degree or two years related experience and/or training; or equivalent combination of education and experience.
  • Demonstrated organizational, prioritization, and attention to detail skills to allow for timely, effective, and accurate performance of job duties.
  • Demonstrated technical competency with computers and copiers. Accurate typing ability of 45 wpm.
  • Interpersonal skills necessary to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy, and tact.
  • Ability to take initiative and work independently.
  • Ability to demonstrate impeccable integrity in confidential matters.

Working Conditions:

The position requires sitting, bending, stooping, keyboarding, and use of the hands and may require lifting. Position may require driving on behalf of the firm; therefore, a valid driver's license is necessary.

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