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Administrative Manager

2 months ago

Santa Ana, California, United States Alera Group Full time
About Alera Group

Alera Group is a leading provider of insurance and risk management solutions. We are seeking a highly skilled Administrative Manager to join our team at our Newport Beach location.

Job Summary

We are looking for a detail-oriented and organized Administrative Manager to coordinate human resource activities, manage office operations, and provide administrative support to our management team. The ideal candidate will have a strong background in human resources, payroll, and office management, with excellent communication and multitasking skills.

Key Responsibilities
  • Human Resources:
    • Coordinate employment, compensation, benefits, training, and development activities.
    • Assist with the recruitment process.
    • Coordinate new employee orientations.
    • Provide assistance and follow-up on company policies, procedures, and documentation.
    • Assist with the administration of agreements, including discipline and discharge.
    • Coordinate employee onboarding and offboarding.
  • Office Support:
    • Manage the receptionist and their backup.
    • Manage office equipment and systems, including phones, mail, security, building access, network printers, and copiers.
    • Manage the budget for office expenses, order office supplies, and manage vendor relationships.
    • Coordinate company events.
    • Maintain a professional and organized office appearance, manage cleaning and maintenance schedules.
    • Provide overall support to the management team, as required.
  • Payroll:
    • Process payroll, review payroll reports, and make corrections as needed.
    • Correct employees' timesheets as needed.
    • Prepare and submit payroll reports to management.
    • Manage vacation/PTO accruals, review and report on vacation/PTO balances, and communicate changes to the payroll team.
    • Prepare standard and ad hoc reports for management, as required.
    • Serve as a point of contact for payroll-related questions for all employees, perform research as needed.
    • Maintain, update, and safeguard employee files.
    • Assist with new hire orientations.
    • Maintain office postings as advised by the management team.
    • Assist with internal and external audits related to payroll.
    • Other tasks as assigned.
    Requirements
    • Office management experience (3-5 years)
    • HR experience (minimum of 2 years)
    • Payroll processing and knowledge of labor laws (California) a plus
    • Excellent communication and multitasking skills required
    • Must be proficient with Microsoft Office
    Benefits

We offer comprehensive benefits to our employees, including medical, dental, STD, LTD, and life insurance, 401(k), paid time off, and much more.

Equal Opportunity Employer

Alera Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.