Administrative Coordinator

3 weeks ago


Philadelphia, Pennsylvania, United States Setup Winks Full time
About Setup WinksSetup Winks is a dynamic organization seeking an Administrative Assistant to support our day-to-day operations in Philadelphia, PA. This role is a great opportunity for someone who is organized, proactive, and able to handle a wide range of responsibilities with professionalism.

We offer a competitive salary of $55,000 - $65,000 per year, depending on experience, plus benefits and opportunities for professional growth.

Job DescriptionThe Administrative Assistant will provide administrative support to our team, including managing office operations, scheduling meetings, organizing files, and communicating with stakeholders.

Key Responsibilities:
  • General Office Support: Manage office operations, including handling incoming calls, emails, and correspondence, greeting visitors, and maintaining a clean, organized work environment.
  • Scheduling & Coordination: Schedule and coordinate meetings, appointments, and events; manage calendars and prepare meeting agendas and minutes as needed.
  • Document Management: Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.
  • Communication & Correspondence: Prepare and distribute internal communications and announcements; draft and format external correspondence and reports.
  • Expense & Invoice Tracking: Assist with processing expenses and maintaining accurate records for billing and financial tracking.
  • Project Support: Provide administrative assistance on projects, including research, data entry, and basic report preparation.
  • Supply Management: Monitor and order office supplies; maintain inventory and manage vendor relationships.

Skills, Knowledge and Expertise:
  • High school diploma or equivalent; an associate's degree or relevant certification is a plus.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong organizational and time management skills
  • Excellent verbal and written communication skills
  • Ability to prioritize tasks and work independently
  • Attention to detail and problem-solving abilities

What We OfferWe offer a comprehensive benefits package, including health, dental, and vision insurance, 401(k) plan with company match, paid time off, and holidays.

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