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Executive Assistant/Corporate Office Manager

2 months ago

Fort Worth, Texas, United States Tandy Leather Factory Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant/Corporate Office Manager to provide exceptional support to our CEO and corporate office staff. This is a critical role that requires a high level of maturity, discretion, and professionalism.

Key Responsibilities
  • Daily Support for the CEO
    • Manage the CEO's calendar, prioritize tasks, and ensure seamless execution of events.
    • Plan, arrange, and book travel for the executive team, including international trips.
    • Track and report the CEO's expenses.
    • Organize and prioritize the CEO's inbox, occasionally answer emails, and manage outgoing emails to the organization.
  • Office Management
    • Manage office supplies, furniture, equipment, and fixtures for the corporate office.
    • Work with the VP of HR to assign offices, manage space allocation, and remodel to meet evolving needs.
    • Manage all spend to the budget.
  • Board of Directors Support
    • Manage Board-related activities, including scheduling meetings and calls, maintaining minutes and documents, and supporting the CEO, General Counsel, and CFO.
    • Plan and execute the Annual Stockholder's Meeting in June.
    • Manage and submit Board expenses for reimbursement.
  • Online Resources
    • Work with the CFO and General Counsel to manage the Investor Relations website and direct inquiries to the right parties.
    • Support functional areas in maintaining and improving the intranet site on SharePoint.
  • Employee Events and Relations
    • Plan and execute regular employee recognition lunches/events and community engagement activities.
    • Manage spend of these activities to the budget.
  • Events
    • Take primary responsibility for working with a broader team to execute Town Hall events, Annual Shareholder events, offsite meetings, and other corporate charitable activities.
Requirements
  • 3-5 years of prior work experience in an administrative role, preferably in a professional setting working with senior executives.
  • High-levels of maturity, discretion, and professionalism, with the ability to handle confidential and sensitive information.
  • Intermediate to Advanced Microsoft Office skills, including OneNote, Teams, SharePoint, OneDrive, and Excel, Word, PowerPoint, and Outlook.
  • Strong aptitude for broader technology tools, such as Zoom, iPhone, Ring, security systems, and Concur.
  • Highly organized, with the ability to set priorities, attention to detail, and strong multi-tasking skills.
  • Resourceful, with a strong sense of initiative and ownership, and a collaborative team player.
  • Strong written and verbal communication skills.
  • Highly desired: current Notary Public or willingness to become one.

Equal Employment Opportunity

Tandy Leather Factory is committed to equal employment opportunity in all aspects of employment. We will not discriminate against employees or applicants for employment on any legally-recognized basis.