Executive Assistant

16 hours ago

Fort Worth, Texas, United States Reeder General Contractors Full time
Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our leadership team. This role is crucial in managing calendars, coordinating travel, preparing documents, and facilitating communication.

Key Responsibilities
  • Calendar Management:
    • Schedule appointments and manage leaders' calendars
    • Prioritize appointments based on the company's projects and business needs
    • Maintain a daily schedule of events through verbal/text reminders
  • Travel Coordination:
    • Secure travel arrangements and all logistics related to business travel, site visits, client meetings
    • Handle complex itineraries to ensure seamless travel experiences
  • Meeting Coordination:
    • Schedule and organize meetings, including executive team meetings and client presentations
    • Proactively prepare meeting items (reports, presentations, handouts, etc.)
    • Plan, organize, and coordinate professional and private events
    • Assist in the planning, coordination, and execution of special projects and initiatives
    • Attend leadership meetings (as requested), accurately record meeting minutes, and follow up on action items
  • Document Preparation:
    • Receive, open, and file incoming mail
    • Maintain & update databases, records, and filing systems to prepare regular status reports
    • Draft, proofread, and prepare presentations, reports, and meeting materials
  • Communication:
    • Screen and direct phone calls and emails
    • Serve as the liaison between the leaders' and internal or external stakeholders, including clients, contractors, and senior management
    • Prepare responses on behalf of the executives
    • Draft memorandums and prepare responses on behalf of the leaders'
  • Project Assistance:
    • Support project teams with assigned tasks
    • Monitor and track ongoing construction projects
    • Prepare reports, collecting updates from project managers, and ensuring the leaders' are informed of key project developments
  • Expense and Budget Management:
    • Assist with tracking executives' expenses
    • Ensure accurate financial reporting for travel, client meetings, and project-related expenditures
    • Assist in monitoring and reviewing departmental or project-specific budgets
  • Tax Planning Support:
    • Ensure all entities remain compliant with tax regulations by tracking important tax deadlines
    • Manage timely entity-specific tax filings and document preparation for tax purposes
    • Collaborate closely with the company's accountants or tax advisors on tax compliance tracking
  • Entity Document Planning and Compliance:
    • Ensure that the company stays up-to-date with required state and federal filings for all business entities
    • Track the expiration dates and renewal schedules for the company's business licenses, construction permits, and certifications
    • Assist in preparing and organizing entity formation documents, such as articles of incorporation, partnership agreements, or operating agreements
    • Assist in organizing and maintaining documents related to legal compliance
  • Confidentiality:
    • Handle sensitive information regarding business strategies, financials, and personnel discreetly and professionally
  • Research and Analysis:
    • Conduct research on industry trends, competitors, and project-specific data to support the leaders' in decision-making
  • Task Management:
    • Help prioritize and delegate tasks on behalf of the leaders', particularly when it involves project deadlines or client requests
    • Run errands at request
  • Event Planning:
    • Organize and manage events, such as company events, client luncheons, industry conferences, or team-building activities, often working with other departments, vendors, and contractors
Qualifications
  • Bachelor's degree or equivalent experience
  • Proven experience as an Executive Assistant or in a similar administrative role
  • Exceptional organizational and time-management skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong written and verbal communication skills
  • Ability to maintain confidentiality and handle sensitive information
  • Proactive problem-solving skills and the ability to work independently
What We Offer

We offer a comprehensive compensation package designed to support your well-being and work-life balance. Our benefits include:

  • Health Insurance: Competitive health insurance plans that cover a variety of medical needs. HSA Employee only coverage is fully covered by REEDER.
  • Dental and Vision Coverage: Comprehensive dental and vision plans to keep you and your family healthy.
  • 401(k) Retirement Plan: Enjoy a 401(k) plan with a 3% company contribution to help you save for your future.
  • Unlimited Paid Time Off (PTO): We believe in the importance of taking time off to recharge. Enjoy unlimited PTO to maintain a healthy work-life balance.
  • Employee Engagement: Participate in various employee engagement programs that promote teamwork, development, and community involvement.
  • Opportunities to advance your career and a collaborative and dynamic work environment.

  • Executive Assistant

    2 days ago

    Fort Worth, Texas, United States Reeder Distributors, Inc. Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant to provide exceptional administrative support to our company executives. The ideal candidate will have a proven track record of handling sensitive information, managing complex schedules, and coordinating events.Key ResponsibilitiesAct as the primary point of contact for executives...

  • Executive Assistant

    1 day ago

    Fort Worth, Texas, United States Haddock Investments Full time

    Job Title: Executive Administrative/Personal AssistantWe are seeking a highly skilled and organized Executive Administrative/Personal Assistant to join our team at Haddock Investments.Job Summary:The successful candidate will provide exceptional administrative support to our CEO, handling a wide range of tasks with discretion and professionalism. This...

  • Executive Assistant

    3 weeks ago

    Fort Worth, Texas, United States Magdalena's Full time

    Job Title: Executive AssistantJob Summary:The Executive Assistant provides high-level administrative support to the Director of Operations at Magdalena's. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various tasks to ensure efficient operations and effective communication within the organization.Key...

  • Senior Executive Assistant

    2 months ago

    Fort Worth, Texas, United States Haddock Investments Full time

    Senior Executive AssistantHaddock Investments is looking for a detail-oriented and efficient individual to join our organization as a Senior Executive Assistant. This pivotal role entails delivering extensive administrative assistance to the executive leadership, overseeing schedules, arranging travel logistics, and managing various tasks to facilitate the...

  • Executive Assistant

    1 day ago

    Fort Worth, Texas, United States Pheasant Energy Full time

    Job SummaryThe Executive Assistant will provide high-level administrative support to the team at Pheasant Energy, ensuring seamless day-to-day operations and contributing to the company's success.Key ResponsibilitiesManage office services, including correspondence, filing systems, and supply requisitionsPrepare correspondence and documents, and coordinate...

  • Executive Assistant to the CEO

    3 weeks ago

    Fort Worth, Texas, United States Jobot Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to support our CEO in a Project Management/Administrative Assistant role. This is a fully onsite position (M-F) in downtown Ft. Worth.Key ResponsibilitiesManage personal and business support, including complex calendars and schedules, travel coordination, and general...

  • Executive Assistant

    2 weeks ago

    Fort Worth, Texas, United States Babich & Assoc. Full time

    Job DescriptionJob DescriptionA prestigious company in Fort Worth, Texas seeks an exceptional Executive/Personal Assistant: Key ResponsibilitiesThe ideal candidate will provide top-notch support to the Owner, handling various tasks including real estate, estate matters, and financial management. This includes paying bills, transferring funds, and...

  • Executive Chef Assistant

    3 weeks ago

    Fort Worth, Texas, United States Omni Hotels Full time

    Job Title: Sous ChefOmni Hotels & Resorts is seeking a highly skilled and experienced Sous Chef to join our team at the Omni Fort Worth Hotel. As a key member of our culinary team, you will be responsible for providing technical and administrative assistance to the Executive Chef and ensuring the efficient operation of the kitchen and food production...

  • Executive Administrative Assistant

    3 weeks ago

    Fort Worth, Texas, United States Haddock Investments Full time

    Job Title: Executive Administrative/Personal AssistantWe are seeking a highly skilled and organized Executive Administrative/Personal Assistant to join our team at Haddock Investments. The successful candidate will provide exceptional support to our CEO, handling a wide range of administrative tasks, including calendar management, email correspondence, and...

  • Executive Chef Assistant

    3 weeks ago

    Fort Worth, Texas, United States Omni Hotels Full time

    Job Title: Sous ChefOmni Hotels & Resorts is seeking a highly skilled and experienced Sous Chef to join our culinary team. As a key member of our kitchen operations, you will be responsible for providing technical and administrative assistance to the Executive Chef and ensuring the efficient and effective operation of the kitchen and food production...

  • Executive Administrative Assistant

    1 day ago

    Fort Worth, Texas, United States Haddock Investments Full time

    Job Title: Executive Administrative/Personal AssistantWe are seeking a highly skilled and organized Executive Administrative/Personal Assistant to join our team at Haddock Investments.Job Summary:The successful candidate will provide exceptional administrative support to our CEO, handling a wide range of tasks with discretion and professionalism.Key...

  • Childcare/Executive Assistant

    2 weeks ago

    Fort Worth, Texas, United States Talent Architects Full time

    Family Caregiver and Executive Assistant OpportunityA dynamic and esteemed family in Fort Worth, TX is seeking a highly skilled and dedicated individual to fill the role of Family Caregiver and Executive Assistant. This is a unique opportunity to join a large household with a team of over 15 professionals and contribute to the well-being and success of the...

  • Account Executive

    4 weeks ago

    Fort Worth, Texas, United States Assistant Secretary for Housing-Federal Housing Commissioner Full time

    Job SummaryThis position is located in the Department of Housing and Urban Development, Asst Secretary for Housing-Federal Housing Commissioner. The ideal candidate will have a strong background in managing and servicing multifamily properties, with experience in resolving issues and adapting to changing market conditions.ResponsibilitiesManage and service a...

  • Executive Chef Assistant

    3 weeks ago

    Fort Worth, Texas, United States Omni Hotels Full time

    Sous Chef Job DescriptionThe Omni Fort Worth Hotel is seeking a highly skilled and experienced Sous Chef to join our culinary team. As a Sous Chef, you will be responsible for providing technical and administrative assistance to the Executive Chef and ensuring the efficient and effective operation of the kitchen and food production outlets.Key...

  • Executive Assistant for CEO Team

    2 weeks ago

    Fort Worth, Texas, United States Q Investments Full time

    Executive Assistant OpportunityThe Q Family Office is seeking a highly organized and detail-oriented individual to join its team as an Executive Assistant. This role will provide support to the CEO and other senior executives, handling complex calendars, travel coordination, and operational functions.Key Responsibilities:Manage calendars and schedules for...

  • Executive Assistant to CEO Team

    4 weeks ago

    Fort Worth, Texas, United States Q Investments Full time

    Executive Assistant for CEO TeamThe Q Family Office is seeking a highly organized and detail-oriented individual to join its team as an Executive Assistant to the CEO. This role will provide support to the CEO and the Executive Team in managing complex calendars, scheduling, travel coordination, and operational functions.Key Responsibilities:Providing...

  • Childcare/Executive Assistant

    3 weeks ago

    Fort Worth, Texas, United States Talent Architects Full time

    Job Opportunity: Childcare/Executive Assistant for Private FamilyA prestigious family in Fort Worth, TX is seeking a highly skilled and experienced childcare/executive assistant to join their household team.Key Responsibilities:Providing top-notch childcare for a 2-year-old toddlerAssisting with the daily schedules of teenage girls, including school pickups...

  • Executive Assistant for CEO Team

    1 month ago

    Fort Worth, Texas, United States Q Investments Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Q Family Office. As a key member of our CEO's support team, you will be responsible for managing complex calendars, scheduling private air travel, and coordinating operational functions.Key Responsibilities:Provide administrative support to the CEO and...

  • Executive Family Assistant

    2 months ago

    Fort Worth, Texas, United States Jobot Full time

    Executive Family Assistant - Competitive Salary + Travel OpportunitiesThis position is hosted by Jobot.About the Role:We are seeking a dynamic and proactive individual to support our executive team and their family. This role offers a competitive salary and the chance to travel both domestically and internationally. The ideal candidate will have a Bachelor's...

  • Office Manager and Executive Assistant

    4 weeks ago

    Fort Worth, Texas, United States Delta Dallas Full time

    Delta Dallas Seeks Office Manager and Executive AssistantDelta Dallas, a dynamic investment organization, is seeking an experienced Office Manager and Executive Assistant to join their team. This role offers a unique opportunity to provide comprehensive support to the CEO while leading office operations and supporting high-net-worth client services.Key...