Office Coordinator
1 month ago
At People Solutions Worldwide, we are seeking a highly skilled and detail-oriented Office Coordinator to join our team. The ideal candidate will be responsible for providing exceptional customer service, handling telephone calls, and maintaining a clean and organized reception area.
Key Responsibilities:
- Welcoming office visitors and providing a positive first impression
- Answering telephone calls and taking detailed messages
- Maintaining the office email account and responding to inquiries in a timely manner
- Completing client intake forms and agreements
- Setting up initial files and maintaining accurate records
- Coordinating employee calendars and scheduling appointments
- Handling salespersons, equipment vendors, and other external contacts
- Maintaining the neatness of the reception and conference areas
- Reporting any issues with heating, air conditioning, lighting, or electrical systems
- Addressing office equipment concerns
Requirements:
- High school diploma or equivalent
- At least 12 months of experience working in an office environment
- Knowledge of legal terminology and USVI law is preferred
- Proficiency in Adobe and Microsoft Office, including Word, Excel, and Outlook
- Strong verbal and written communication skills with attention to detail
- Self-starter with the ability to multitask and work efficiently
- Strong sense of professionalism and business casual attire
- Desire to learn and grow with the company
- Ability to work well under pressure and maintain effective relationships with staff and external contacts
We are an equal opportunity employer and welcome applications from diverse candidates.
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