Office Manager

4 days ago


Saint Paul, United States Robert Half Full time
Job DescriptionJob Description

We are in search of an Office Manager to join our team in Minneapolis, Minnesota. The successful candidate will play a pivotal role in managing the operations of our plant facility and secondary office locations. This on-site role involves coordinating with security and facilities teams, managing the shipping and receiving of office goods, maintaining supply inventory, and supporting site leaders with daily operations.


Responsibilities:


• Design and implement office policies and procedures to ensure smooth operations

• Oversee and manage shipping and receiving of office goods

• Maintain an accurate inventory of office supplies, restocking as necessary

• Serve as the primary contact for both in-office and remote team member needs

• Coordinate with security and facilities teams to ensure a safe and efficient working environment

• Provide basic IT support to all team members, including troubleshooting password resets, calendar issues, and check-in stations

• Assist with the planning and execution of in-house or off-site activities such as lunches, parties, celebrations, and conferences

• Run errands on a weekly basis for all locations and remote team members

• Support the leadership team with administrative tasks like formatting and posting documents, keeping internal postings up-to-date, and managing virtual document storage

• Manage the reception area across all office locations, ensuring PPE is adequately stocked with the support of plant management

• Uphold B Corp principles considering all stakeholder groups: community, customers, environment, governance, and workers.

• Proficiency in using Concur for expense management
• Experience with CRM systems for customer relationship management
• Familiarity with basic accounting functions
• Capable of answering inbound calls and providing excellent customer service
• Proven experience in providing administrative assistance
• Demonstrated skills in calendar management and scheduling
• Experience in event planning and coordination
• Willingness to run errands as part of role responsibilities
• Proficiency in using Mac Computers
• Competence in Google Suite including Docs, Sheets, Slides, and Calendar.

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