Business Affairs Coordinator

1 week ago

Los Angeles, California, United States Hallmark Media Full time
Job Summary

This role will provide administrative support to the Business and Legal Affairs department, assisting with the administration of production and programming agreements, and fulfilling various departmental needs.

Key Responsibilities
  • Support the development and production greenlight process through financial approvals, in collaboration with the Programming and Finance departments.
  • Maintain the department's projects and contracts status database, ensuring updates are made on a daily basis.
  • Facilitate the execution of production and programming related agreements.
  • Coordinate with third-party production companies to ensure necessary deliverables are received for each project.
  • Organize production and programming contracts by maintaining files and entering data into contracts management system.
  • Assist Manager in ensuring that all rights and information are correctly reflected in the rights management system.
  • Provide administrative support to the department, including ordering supplies, maintaining calendars, coordinating travel, and scheduling meetings.
  • Facilitate the scheduling of various production business affairs related conference calls.
  • Respond to and track unsolicited program idea and script submissions.
  • Distribute usage reports to third-party licensors and producers.
  • Be proficient in rights management system.
  • Distribute mail and files as needed.
  • Prepare written letters and correspondence as directed.
  • Assist department with other projects as assigned.
Requirements
  • Minimum of three years of experience working in film and/or television production, business & legal affairs setting preferred.
  • Strong computer skills, including Word, Excel, and Outlook.
  • Prior experience reconciling invoices and expense reports.
  • Bachelor's degree from a four-year college or university required.
  • Excellent organization skills.
  • Excellent verbal and written communication skills.
  • Ability to prioritize workload.
  • Ability to communicate with top level executives, such as CEO and CFO.
  • Strong ability to interact with employees at all levels of the organization.

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