Project Coordinator for Procurement and Documentation

2 weeks ago


Salem, Oregon, United States HMK COMPANY Full time
Project Administrator/Contract Specialist Job Description

HMK Company provides high-quality program and project management services to Oregon school districts and local government entities.


We are a multi-disciplined team of construction professionals passionate about delivering exceptional Owner Project Management services from concept to completion. With extensive experience working with over 102 Oregon school districts and other local government entities, we have built a legacy of repeat customers returning to us for their project management needs.


As a Project Administrator/Contract Specialist, you will play a crucial role in handling all pertinent construction documents and paperwork related to our projects. You will work closely with our Program and Project Managers to understand project timelines and ensure all documentation is processed and completed within the set timeframe.


Responsibilities:

  • Facilitate, prepare, and generate all project procurement documents.
  • Collect, compile, review, and organize monthly program reports from PMs.
  • Receive, record, and facilitate recommendations for processing payment requests.
  • Ensure adherence to procurement requirements and HMK processes.
  • Correspond with clients and subconsultants.
  • Perform various administrative tasks to support the Project Team.
  • Understand the importance of priorities for the projects and act on the most important tasks.
  • Initiate communication with PMs and other project members to collect the correct data and information.

Requirements:

  • Ability to perform work accurately and completely, and in a timely manner.
  • Knowledgeable in Microsoft Office products.
  • Multi-task and prioritize competing requests.
  • Deliver quality through attention to detail.
  • Ability to learn and use a variety of software, tools, and systems.
  • Knowledge of construction industry terminology and documents is preferred.
  • Collaborate and communicate within a team, internally and externally.
  • Must be organized and thorough.

We offer a dynamic work environment and opportunities for growth and development. If you are a detail-oriented and task-driven individual with excellent communication skills, we encourage you to apply for this exciting opportunity.


Located in our Salem, Oregon office, this position is an excellent chance to join our team of construction professionals and contribute to the success of our projects.


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