Records Management Specialist

1 week ago

Pomona, California, United States City of Pomona, CA Full time
Job Title: Records Management Specialist

Join the City of Pomona, CA team as a Records Management Specialist and play a pivotal role in advancing the city's overall development as a leading public sector employer. As a Records Management Specialist, you will be responsible for providing specialized, technical, confidential, and administrative support to the City Clerk's Department.

Key Responsibilities:

  • Provides specialized, technical, confidential, and administrative support to the City Clerk's Department.
  • Completes special projects as assigned; serves as a records liaison between the City Clerk's Department, City staff, and the general public.
  • Evaluates Public Records Act requests and provides copies of relevant records in accordance with legal requirements and the City's interests.
  • Coordinates and maintains citywide off-site records storage systems, and assists with internal and offsite audits for legal retention requirements.
  • Prepares documents for imaging and permanent storage; purges and files documents for transfer or destruction; assists with the administration of the citywide destruction of records; assists with the annual citywide records purge.
  • Acts as system administrator of records management software, including creating and updating user profiles, assigning access permission, and modifying passwords; meets with City staff to define retrieval needs and parameters; assists and trains users in the records management system software.
  • Assists in implementing records and information management policies and procedures to be used citywide.
  • Attends City Council and Commission meetings which may take place during evening and/or night hours, as requested.
  • Attends department meetings, as required.
  • May provide front counter assistance; screen office visitors, respond to requests for information, distribute appropriate forms and instructions and/or assist visitors in locating appropriate information and materials.

Requirements:

  • High school diploma or GED equivalency supplemented by college level courses in records management, public administration or a closely related field.
  • Three years of experience in government records management, including developing and maintaining filing and records systems, custody and maintenance of official documents, and operation of computer-based records management systems.
  • Possession of, or ability to obtain, a valid California driver's license.
  • Certification as a Certified Municipal Clerk (CMC) is desirable.
  • Certified Records Manager (CRM) is desirable.
  • Certification as a Notary Public is desirable.

Benefits:

  • Competitive salary and benefits package.
  • 4/10 work schedule with Fridays off.
  • Medical, dental, and vision coverage.
  • Participation in CalPERS.
  • Option to join a deferred compensation plan.
  • Tuition reimbursement plan.
  • Medical flex spending account program.

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