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Budget and Award Management Lead

2 months ago

Washington, Washington, D.C., United States InsideHigherEd Full time
About the Role

Georgetown University's Center for Global Health Practice and Impact is seeking a seasoned professional to lead its Budget and Award Management business portfolio. As the Director of Budget and Financial Operations, you will play a critical role in managing and coordinating the cost component of proposal and grant application development, pre-award, post-award processes, and ongoing budget monitoring for funded awards within the Center.

Key Responsibilities
  • Pre-Award:
    • Disseminate funding opportunity information and application compliance requirements
    • Collaborate with faculty and staff in developing and transforming ideas into grant proposals
    • Provide policy guidance and assistance with all aspects of proposal development, administrative forms, sponsor-required certifications and representations, and compliance requirements
    • Advise and assist faculty and staff in assembling grant proposals from the proposal state to the project being awarded
    • Prepare cost component of proposals and grant applications, collaborating with internal and external stakeholders
    • Develop tools and templates for cost proposals
    • Packages final proposal package for submission to the sponsor through Office of Research Development Services
    • Quality assures proposal development process
    • Maintains funding opportunity databases and track pending awards; track deadlines to ensure proposals are submitted on time; track when grantees need to submit renewals, and support preparation of grant reports as needed
    • Partners with Finance and Program Management Teams to transition from pre-award to grant administration upon award
  • Post-Award:
    • Participates in award set-up meetings with the principal investigators and pre-award Research Development Services Office to gain a full understanding of the criteria and requirements necessary to manage each award.
    • Monitors ongoing award financial activity of grants and contracts to ensure that reporting requirements and deliverables are met.
    • Ensures that direct costs charged to grants and contracts are both available and allowable under sponsor guidelines and OMB Circulars A-21 and A-110.
    • Interprets reports to internal departments and prepares queries or special reports upon request.
    • Prepares and participates in orientation workshops to educate principal investigators, project directors, and program staff about sponsor policies, forms, and procedures.
    • Investigates and resolves errors and discrepancies in budgets and works with program and finance teams to make the necessary corrections if needed.
    • Carries out in collaboration with University Audit and Compliance Offices, sub-recipient readiness due diligence.
    • Develops in collaboration with PIs and program staff sub-award scopes, terms and conditions.
    • Monitors end dates and provides feedback to project directors, principal investigators, other university departments and the RDS regarding status of awards.
  • Costing and Budget Management:
    • Prepares budgets for new proposals and grant applications including budget narratives.
    • Collaborates with program teams to revise and modify budgets as required.
    • Develop budget development templates and materials.
    • Train field and HQ program teams on use of key templates.
    • Collaborate with Finance Team to prepare regular budget to actual reports and other sponsor expenditure monitoring reports.
Requirements
  • Master's degree in Public Administration or Business Administration
  • At least 5 years of experience in costing and award management
  • At least 5 years of supervisory experience
  • Experience managing U.S. Government Federal awards
  • Experience working with public health and research teams
  • Good communication skills
  • Strong leadership qualities
  • Excellent interpersonal skills
  • Compliance oriented
  • Analytical skills
  • Willingness and availability to travel internationally and domestically