Virtual Legal Assistant

4 weeks ago


Remote, Oregon, United States Rossen Law Firm Full time

We are a Criminal Defense Law Firm located in Fort Lauderdale, Florida, seeking a highly motivated and detail-oriented Virtual Legal Assistant to support our dynamic team. The successful candidate will play a vital role in managing day-to-day operations, assisting with case preparation, and ensuring efficient workflow within the firm.

This position offers a unique opportunity to develop professionally in a supportive, high-performing environment. You will be part of a thriving dream team of dedicated, sharp, funny, and talented individuals. You will be deeply involved in our commitment to giving our clients the respect, understanding, and compassion they deserve.

Key Responsibilities:

  • Interact with clients and other parties, building relationships through phone, email, and in-person communication.
  • Maintain and update case management systems, relationship management systems, document management systems, and other mission-critical systems.

Calendar Management:

  • Schedule appointments, post tasks, and deadlines, ensuring the Firm and team's calendars are accurately maintained and organized.
  • Retrieve and deliver emails and voicemails, documenting messages in the Firm's files.
  • Interact with courts and administrative agencies regarding hearings, motions, and other appearances.
  • Prepare and send legal correspondence as directed by attorneys.
  • Set up and manage new client and Firm files.

Qualifications:

  • 1+ years of proven experience in legal support.
  • Experience in criminal law is preferred but not required.
  • Excellent computer skills and experience in Microsoft and Google applications and Salesforce.
  • Strong customer service skills with a genuine desire to help people in need.
  • A strong-minded person who can handle coaching in a fast-paced environment.
  • Ability to handle sensitive situations in a professional, confidential, and courteous manner.
  • A curiosity to learn things quickly and always strive to be better.
  • Spanish speaking is preferred.
  • Understanding of legal terminology, procedures, and documentation.
  • Excellent organizational skills and the ability to manage multiple priorities effectively.
  • Detail-oriented with a commitment to accuracy and quality.
  • Ability to work independently and as part of a team in a fast-paced environment.

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