Virtual Legal Assistant
4 weeks ago
We are a dynamic team at Rossen Law Firm, seeking a highly motivated and detail-oriented Virtual Legal Assistant to support our operations.
Key Responsibilities:
- Interact with clients and other parties, building relationships through phone, email, and in-person communication.
- Maintain and update case management systems, relationship management systems, document management systems, and other mission-critical systems.
Calendar Management:
Schedule appointments, post tasks, and deadlines, ensuring the Firm and team's calendars are accurately maintained and organized in a logical and efficient manner.
- Retrieve and deliver emails and voicemails, documenting copies in the Firm's files.
- Interact with courts and administrative agencies regarding hearings, motions, and appearances, serving as the Firm's primary point of contact.
- Prepare and send legal correspondence as directed by attorneys, finalizing documents for delivery to courts, clients, co-counsel, and opposing counsel.
- Prioritize tasks, ensuring completion by due dates, accuracy of legal documents, and prompt handling of client communications.
Requirements:
- 1+ years of proven experience in legal support.
- Excellent computer skills, including Microsoft and Google applications, and Salesforce.
- Strong customer service skills, with a genuine desire to help people in need.
- A strong-minded individual who can handle coaching in a fast-paced environment.
- Ability to handle sensitive situations professionally, confidentially, and courteously.
- A curiosity to learn quickly and strive for continuous improvement.
- Spanish speaking is preferred.
- Understanding of legal terminology, procedures, and documentation.
- Excellent organizational skills and the ability to manage multiple priorities effectively.
- Detail-oriented with a commitment to accuracy and quality.
- Ability to work independently and as part of a team in a fast-paced environment.
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