Project Coordination Specialist

2 weeks ago


Flagstaff, Arizona, United States Ring Full time

Position Overview:

Under the guidance of the Branch Manager, the responsibilities of this role are tailored to meet various administrative requirements. Key administrative tasks include supporting project initiation, managing field and laboratory test documentation, scheduling field operations, procuring necessary supplies, and assisting with document preparation and finalization in accordance with company standards.

Key Responsibilities:

  • Facilitates field operations by coordinating schedules with contractors and clients, ensuring field personnel are prepared for daily tasks.
  • Reviews and processes field and laboratory test documentation, ensuring accuracy for billing purposes.
  • Maintains an updated inventory of field equipment and oversees calibration processes.
  • Organizes and participates in meetings as needed.
  • Assists in the administration of subcontractor agreements and purchase orders.
  • Prepares purchase orders and/or payment requests for project-related equipment and supplies; audits invoices for accuracy against purchase orders; submits pre-bills and draft invoices to the Project Manager for approval.
  • Provides administrative assistance to Technical Groups, utilizing word processing and spreadsheet software to generate proposals, reports, cost estimates, correspondence, and meeting documentation for the Technical Team Leader, focusing on milestones and project specifics.
  • Conducts proofreading of documents to identify and correct typographical and grammatical errors during the drafting process, ensuring accuracy in final submissions.
  • Handles general filing duties and supports reception desk responsibilities as required.
  • Engages in special projects as assigned.

Qualifications:

High school diploma or equivalent experience is required, along with a preference for candidates with three years of office experience.



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