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Administrative Services Staff Coordinator

2 months ago

Baltimore, Maryland, United States Baltimore City Public Schools Full time

Position Overview:

The Administrative Services Staff Coordinator plays a crucial role in managing the billing processes within the Office of Administrative Services, with a specific emphasis on non-public tuition and related charges.

Key Responsibilities:

  • Oversees the billing procedures, ensuring accuracy and compliance with established guidelines.
  • Administers expenditures related to special education purchase orders, collaborating closely with the Finance Office.
  • Generates monthly reports to keep the Coordinator informed about the Office's requirements based on trend analysis.
  • Works alongside team members to propose effective strategies for fund utilization through comprehensive data evaluation.
  • Tracks expenses associated with non-public educational institutions and conducts relevant analyses.
  • Verifies the accuracy of invoices and service delivery in coordination with Non-Public Office personnel.
  • Conducts school visits as necessary to confirm service delivery and student placements.
  • Builds and maintains relationships with vendors providing special education services.
  • Completes essential reporting and auditing tasks in compliance with MSDE regulations.
  • Ensures adherence to equal employment and nondiscrimination policies.

Qualifications:

  • A Bachelor's degree is required.
  • At least two years of relevant experience in program or financial management is essential.
  • Excellent oral and written communication skills are necessary.
  • Capability to analyze and report on complex subjects is required.
  • Experience in managing multiple projects simultaneously is preferred.

Application Requirements:

  • Submission of a completed online application along with a resume is mandatory.
  • Copies of all academic transcripts and certifications must be provided.
  • Three professional references should be included.
  • All necessary documentation must be uploaded with the application.

Affiliation:

This position is part of the Paraprofessionals and School Related Personnel (PSRP) bargaining unit and is associated with the City Retirement Plan.