Human Resources Coordinator

2 weeks ago


Winnetka, Illinois, United States Village of Winnetka, IL Full time
Job Summary

The Village of Winnetka, IL is seeking a highly organized and detail-oriented Human Resources Assistant to provide administrative support for the Human Resources function. This part-time position requires a high degree of confidentiality, attention to detail, and the ability to exercise discretion and judgment.

Key Responsibilities
  • Administrative Support: Maintain employee personnel files and medical files, ensuring compliance with the record retention policy.
  • Recruitment Initiatives: Assist with scheduling, preparing materials for interviews, and candidate correspondence.
  • Personnel File Management: Maintain centralized personnel files, integrate personnel files with the New World system, and ensure confidentiality and completeness of employee files.
  • Database Management: Update database of terminated employee personnel and medical files.
  • Customer Service: Provide internal and external customer service support, referring employees to appropriate resources regarding claims, benefits, pensions, etc.
  • Clerical Functions: Make copies, fax documents, and perform other clerical functions.
  • Document Filing: File all human resources related documents in the appropriate files.
  • Training and Events: Support the coordination of and delivery of Human Resources training programs, wellness events, and other departmental initiatives.
  • Administrative Support: Schedule meetings, interviews, and appointments as directed.
  • Front Counter Support: Assist at the Village Manager's Office front counter as a backup for the Executive Assistant/Deputy Village Clerk.
Requirements
  • Education: Graduation from high school or GED equivalent.
  • Experience: Two (2) years' minimum recent administrative experience or comparable training and experience.
  • Skills: Excellent organization skills, working knowledge of Microsoft Word, Outlook, Excel, and Acrobat Adobe, and ability to learn other software as required.
  • Interpersonal Skills: Ability to demonstrate excellent interpersonal skills.
  • Driver's License: Valid driver's license.
Working Conditions

This is a part-time position with a flexible work schedule Monday through Friday, 20 to 25 hours per week. Eligible for paid time off (Vacation, Sick, Personal hours, and Holiday pay).



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