HR Assistant

3 weeks ago

Winnetka, Illinois, United States Village of Winnetka, IL Full time
Job Summary

The Village of Winnetka is seeking a highly organized and detail-oriented HR Assistant to provide administrative support for the Human Resources function. This part-time position requires a high degree of confidentiality, attention to detail, and the ability to exercise discretion and judgment.

Key Responsibilities
  • Assist with the administration of the Family Medical Leave Act (FMLA) by sending notices, obtaining and tracking medical records, verifying time off requests, and keeping a centralized report of all Village FMLA instances.
  • Assist with recruitment initiatives, including scheduling, preparing materials for interviews, and candidate correspondence.
  • Maintain centralized personnel files; assist with the integration of personnel files with the New World system; and assure confidentiality and completeness of employee files and make sure compliance with the Village record retention policy regarding employee records.
  • Update database of terminated employee personnel and medical files.
  • Provide internal and external customer service support, especially by referring employees to appropriate resources regarding claims, benefits, pensions, etc.
  • Make copies, fax documents, and perform other clerical functions.
  • File all human resources related documents in the appropriate files.
  • Support the coordination of and delivery of Human Resources training programs, wellness events, and other departmental initiatives.
  • Schedule meetings, interviews, and appointments as directed.
  • Assist at the Village Manager's Office front counter as a backup for the Executive Assistant/Deputy Village Clerk.
  • Perform other duties as assigned.
Requirements
  • Graduation from high school or GED equivalent.
  • Two (2) years' minimum recent administrative experience or comparable training and experience.
  • Excellent organization skills.
  • Working knowledge of Microsoft Word, Outlook, Excel, and Acrobat Adobe; ability to learn the other software as required.
  • Ability to demonstrate excellent interpersonal skills.
  • Valid driver's license.
Working Conditions

This is a part-time position with a flexible work schedule Monday through Friday, 20 to 25 hours per week. Eligible for paid time off (Vacation, Sick, Personal hours, and Holiday pay).

Hourly Rate Range

$25.75 - $36.26, DOQ.

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